Bank of England / ENG Lending

Accounts Payable/Receivable Coordinator

Job Description

Typical business work hours are 8:00 A.M. to 5:00 P.M. Monday through Friday with periodic weekend and/or evening work to be expected. As an Accounts Payable/Receivable Coordinator, you will be expected to demonstrate a sense of urgency, willingness to work closely with others, and be part of a team whose primary focus is to ensure effective, efficient and accurate financial and administrative operations. At times, the Accounts Payable/Receivable Coordinator will spend long hours sitting and using office equipment and computers, which can cause muscle strain. This is a Non-Exempt position.

Purpose:

This position is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date and vendors and suppliers are paid within established time limits.

Essential Functions/Duties:

• Perform the day-to-day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and accurate manner.
• Receive & verify invoices and requisitions are correct for goods and services. Verify that transactions comply with financial policies and procedures. For invoices received in mail - review approved invoices verifying that payee is on approved list, code invoices to correct expense account, record as payable or expense (depending on period to be paid) and prepare checks. For online invoices - review approved invoices, code to correct expense account and branch, send copy to branch managers and prepare journal entries. Verify and set-up new Vendors in accounting system.
• For USDA check requests - check loan operating system to verify loan number, funded date, and amount; scan check request and corresponding settlement statement into accounting software; and prepare checks.
• For UFMIP, first payment, and principal reduction payments - run a transaction by loan number report from loan operating system to verify check request is coded properly, enter check request into accounting software, and prepare check.
• Prepare batches of invoices for data entry. Verify coding prior to data entry. Data enter invoices for payment. Prepare vendor checks and obtain signatures for mailing. Process reports after data entry.
• Maintain all check requests for branch rental expense.
• Invoices that have a portion payable by Bank of England, maintain a monthly spreadsheet for the BOE portion and forward on the 3rd week of each month (along with copies of invoices) to BOE Accounts Payable for reimbursement.
• Review branch expense reports to ascertain that all expenses are allowable and supported by an invoice, obtain additional information as needed, record in proper expense accounts, and prepare checks.
• Assist Controller in complying with local, state and federal government reporting requirements.
• Assist internal personnel in providing necessary invoicing/payment information if needed.
• Assist Controller, internal and external auditors with semi-annual and annual audits.
• Perform other duties as assigned.

Position Requirements:

• High School Diploma or GED equivalent required; Bachelor's Degree in Accounting preferred.
• Intermediate to advance computer proficiency skills with MS Office, Excel; word processing programs. AMB accounting software desired.
• Excellent interpersonal & customer service skills; written and oral communication skills and ability to demonstrate control, flexibility and maintain quality and high productivity when dealing with vendors and changing work demand. Effective listening communications skills.
• Demonstrate good attention to detail and high level of accuracy, good judgment showing logical decision making, good analytical and problem-solving skills with a hands-on approach, and very effective organizational skills.
• Ability to multi-task and operate in a high-volume, fast-paced environment.
• Minimum 1 year of experience with accounts payables is desired or educational background in "Accounting-I" procedures. Previous experience in bank/financial accounting environment is desired.
• Some lifting of supplies and materials from time to time.
• Must be able to perform essential responsibilities with or without reasonable accommodation.

Confidentiality

In the course of performing these duties, the Accounts Payable/Receivable Coordinator may gain access to certain confidential or proprietary information of the company. Such "Confidential Information" shall include all information concerning the business, affairs, products, marketing, systems, technology, customers, customer files, end-users, financial affairs, accounting, statistical data belonging to the company and any data, documents, discussion, or other information developed by the Chief Financial Officer or Corporate Controller and any other proprietary and trade secret information of the company whether in oral, graphic, written, electronic or machine-readable form. The Senior Staff Accountant agrees to hold all such Confidential Information of the company in strict confidence and shall not, without the express prior written permission of company, (a) disclose such Confidential Information to third parties; or (b) use such confidential Information for any purposes whatsoever, other than the performance of their obligations hereunder. The obligations under this Section shall survive termination.

Protect Company's reputation and image by maintaining confidentiality and by keeping financial information confidential.

Honesty and integrity in dealing with others and accountability in standing behind your work; initiative and self-motivation in serving the client, getting the job completed thoroughly and on time; ability to listen to others and understand their needs; confidence in yourself and enthusiasm regarding your service.