This job announcement may close at any time with little or no notice. Applicants are advised to apply promptly.
Pay Schedule I, Grade 19, Regular Schedule: 35 hours per week
A vacancy exists in the Office of Budget & Finance.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring within this class may be filled from the list of eligible applicants.
All interested transfer and promotional candidates must apply at this time.
List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.
Note: Failure to complete all fields of the Work Experience section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.
You MUSTattach your transcript(s)/degree(s) and license(s)/certification(s) to your application. Unofficial copies are acceptable. 
Failure to submit proof of License(s), Certification(s) and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.Under general supervision, performs comprehensive office administration and clerical duties in support of an office.

• Uses automated office systems, such as a computer, to prepare a variety of letters, memos. 
• Selects the appropriate letter or memo format, proofreads and edits documents for grammar, punctuation and spelling, and prepares documents for distribution or mail.
• Sets up and maintains office databases and files.
• Accesses databases to establish, retrieve, review, update, track, and revise a variety of office records.
• Performs queries and compiles routine reports from various data sources. 
• Assembles data for inclusion in narrative and statistical reports.
• Creates and updates office spreadsheets.
• Establishes and maintains confidential files and records.
• Determines release of information according to established procedures and confidentiality. 
• Initiates the process of purging and updating files.
• Operates office machinery, such as photocopiers, calculators, telephones, scanners, and printers.
• Works with supervisor to be assigned duties pertaining to collection accounts.
• Processes and adjusts collection account as needed.
• Pulls and collects files as needed. 
• Makes corrections and sends out correspondence.

Examples of Other Duties

• Performs other related duties as required.

(NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all of the essential job functions of each position in the class. Each position may not be required to perform all of the essential job functions listed.)Possession of a high school diploma or an appropriate equivalent.
Plus
One-year typing, word processing, or secretarial experience.
 
(Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education. Additional education may be substituted on a year-for-year basis for the required experience.)
Preferred Qualifications

• Excellent customer service skills.
• Proven experience as an office assistant.
• Demonstrated ability to perform data abstraction from PDF documents.
• Flexibility and the ability to prioritize new tasks as they come in.

Proof of License(s), Certification(s) and Education 
Applicants are required to submit proof of license(s), certification(s) and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable. Proof of licenses, certifications, and/or education must be submitted with each application.
Proof of Degree Equivalency 
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org).
Mail or deliver documents to:
ATTN: Office Assistant - Budget & Finance
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204
You MUST attach your transcript(s)/degree(s) and license(s)/certification(s) to your application. Unofficial copies are acceptable.EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on the application, which includes answers to the supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.
Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.
Some employees in this classification may be required to work overtime with little or no advance notice. Some positions may be designated as Emergency/Essential.
Physical and Environmental Conditions
The work of these positions is essentially sedentary, with occasional walking and/or lifting or other restricted physical activities.
Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to criminal background, education, and fingerprinting checks.