Closing Date:
09/02/2022 BALTIMORE COUNTY PUBLIC SCHOOLS
JOB TITLE: Accounts Payable Representative, Transportation
GRADE: 05/ESPBC
STARTING SALARY: $20.16 to $33.34 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC, 2021-2022 Effective July 1, 2021)
DEFINITION: Leads, advises, and coordinates the process for accounts payable. Performs complex technical, administrative, and clerical duties in support of accounts payable. Administers databases. Prepares reports and correspondence. Serves in a liaison capacity with employees, other departments, vendors, and outside agencies. Performs other related duties as assigned.
EXAMPLES OF DUTIES:
Coordinates and reviews the accounts payable workflow process and provides recommendations for improvement.
Enters, retrieves, and compiles information using the automated financial system.
Receives, reviews, and processes accounts payable payments, including check requests and purchase order payments, ensuring accuracy of mathematical computations and completeness, resolving discrepancies, which may require extensive research involved with purchase orders, invoices, and receiving confirmations, and ensuring appropriate approvals are obtained so that vendors can be paid promptly.
Reviews, audits, and makes necessary adjustments to statements, invoices, and check reimbursement requests in accordance with system policies, rules, and guidelines. Interprets Board policy, rules, and procedures to advise project managers and vendors of corrections and updates.
Assists and trains staff regarding the financial system as well as interpreting the information. Assists with reconciliations between financial data and records.
Receives and responds to requests for information. Confers routinely with departmental and fiscal staff and vendors to resolve problems and answer questions regarding invoices, purchase orders, and payments.
Periodically, prepares financial and statistical status summaries, schedules, and reports.
Receives, distributes, and files documents. Organizes and maintains manual and automated recordkeeping filing systems by tracking, verifying, and updating records, files, and reports.
Assists in the preparation of accounts payable forms in accord with policy and regulation, and reviews supporting documents for completeness and accuracy. Submits necessary forms and documents to appropriate fiscal staff for approval and processing.
Assists with year-end activities including gathering purchase status information and supporting documentation and reconciling statements and financials.
Performs other duties as assigned.
MINIMUM QUALIFICATIONS:
Education, Training and Experience:
Possession of an associate degree or the completion of 60 or more college credits, plus three years of experience performing administrative and complex accounts payable duties. Experience with Advantage Financial preferred.
(Additional accounts payable experience may be substituted on a year-for-year basis up to a maximum of two years for the required education.)
Knowledge, Skills, and Abilities:
Knowledge of web-based financial and automated office systems. Knowledge of office practices and procedures. Knowledge of filing system. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of database and document management.
Skill in processing documents and transactions. Skill in maintaining databases, spreadsheets, and logs. Skill in setting up and maintaining filing systems. Skill in gathering and compiling information for reports. Skill in operating personal computers and related office equipment. Skill in providing routine information to telephone callers and office visitors.
Ability to lead and train regarding the accounts payable process. Ability to communicate effectively. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships.
PHYSICAL AND ENVIRONMENTAL CONDITIONS:
The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.
FLSA: Non-Exempt
This class specification defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.
Application Instructions:
Please read and carefully follow the instructions provided below.
Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.
Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors. Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.
Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.
Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation. A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.
Pre-Employment Requirements:

• All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (State of Maryland, Senate Bill 315, effective October 1, 1986) completed. The fee charged for fingerprinting is $106.00. An identification card will be issued which must be shown prior to employment.
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience you will be asked to provide a copy of DD214.
• Official transcripts for all higher education must be received prior to contract signing.
• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Badges and Benefits session.
• Additional job verification will be required for salary credit.

Non-Discrimination Statement:

The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board’s nondiscrimination policies should be directed to: EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9610 Pulaski Park Drive, Suite 219, Baltimore, Maryland 21220 (443-809-4360).
Contact Information:
Nichelle Gibbs
HR Analyst, Office of Staffing
6901 Charles Street, E Building
Towson, Maryland 21204
Phone: 443.809.7872
Fax: 410.887.7876