Description

Position Summary:

Assists Finance Management and will perform a variety of routine Accounts Payable, Income Audit, Payroll and General Ledger duties which include but are not limited to:

Duties & Responsibilities

Primary Responsibilities/Essential Functions:

• Manage Accounts Payable activities for proper approval, coding, and input into the Accounts Payable system
• Ensure compliance with company purchasing policy and PO process.
• Assist in the 1099 process throughout the year.
• Daily review of all ledgers and cash transactions
• Review General Ledger detail to insure proper coding of transactions.
• Prepare daily, weekly, and monthly reconciliations as assigned.
• Be able to perform Accounts Receivable, Accounts Payable, Income Audit and Cashier duties on a regular basis.
• Communicate with department management regarding challenges.
• Assist with Month-end activities, including booking journal entries, preparing reconciliations, and generating reports.
• Work with Director of Finance with the preparation of Fixed Assets and reporting.
• Responsible for managing cost control aspects for Food/Beverage and Retail outlets. This would include inventory, cost of sales, discounts, etc.

Qualifications

Qualifications (relevant experience, education, and training):

• High school or equivalent education required. Bachelor’s Degree preferred. Associate degree in Accounting or Finance is helpful.
• One to two years accounting experience with Hospitality experience is preferred (Hotel & Clubs).
• Proficient/Strong with Microsoft office Suite a must (Excel, Word, and Outlook)
• Ability to manage multiple tasks and take ownership of work product.
• Highly Organized
• High Energy, Self-Starter
• Excellent written and oral communication skills
• Flexible schedule
• Experience with Netsuite, Paycom, Opera, Jonas (Club Software system) is a plus
• Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
• Must be able to read and write to facilitate the communication process.
• Requires good communication skills, both verbal and written.
• Knowledge of computer accounting programs, math skills as well as budgetary analysis capabilities required.
• Ability to prepare and analyze data, figures and transcriptions prepared on and generated by computer.
• Ability to handle multiple tasks simultaneously.
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentage, and volume.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited information exists.

Special Skills & Abilities/Mental and Physical Demands:

• Most work tasks are performed indoors. Temperature is moderate and controlled by hotel environmental systems.
• Must be able to sit at a desk for up to 8 hours per day. Walking and standing are occasionally required. Length of time of these tasks may vary from day to day and task to task.
• Ability to work primarily with fingers to pick, pinch and type and carry out substantial movements (motions) of the wrists and hands as well
• Must be able to lift to 15 lbs. occasionally.
• Requires grasping, writing, standing, sitting, walking, repetitive motions, listening and hearing ability and visual acuity.
• Talking and hearing occur continuously in the process of communicating with guests, supervisors and subordinates.
• Vision occurs continuously with the most common visual functions being those of near vision and depth perception.
• Requires manual dexterity to use and operate all necessary equipment.
• Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.