Job Details
Job Location
Balboa Bay Resort - Newport Beach, CA
Salary Range
$17.50 - $18.50 Hourly
Job Shift
Day
Job Category
Entry Level
Description
Position Summary:
The Human Resources Intern is responsible for providing overall administrative and organizational support to the HR Team. Provides support to the organization's recruitment process including but not limited to posting, sourcing, pre-screening, and onboarding.
Duties & Responsibilities

1. Assists with the day-to-day functions of the HR team including filing, scanning, and maintaining employee files. This includes the following but not limited to: New Hire Packets, Employee Personnel file, Filling I-9s, record filings, post on bulletin boards, new hire Paperwork, assign compliance training during new hire paperwork.
2. Provides support updating department bulletin boards as needed. Assists with coordination of team member events/relations HOB, Townhall, career fairs.
3. Effectively deals with team members and applicants, some of whom may require a high level of patience, tact, and diplomacy. Communicates with other departments to fulfill team member needs.
4. Assist with the recruitment process, pre-screening, background, onboarding, I-9 and preparing new hire packets and training material packets.
5. Assists with gathering information from employees and maintaining an open line of communication to ensure issues are resolved in a timely manner.
6. Follows all safety policies and procedures. Reports potential safety issues to managers whenever observed and takes immediate action to resolve them in emergency situations.
7. Reporting to work as scheduled (on time and on regular basis) is an essential function of the job.

Other Responsibilities/Supportive Functions:

1. Improves job knowledge by keeping current with employment law, human resources policies, and training requirements. Attends training sessions as instructed.
2. Attends meetings as required.

Qualifications
Qualifications (relevant experience, education, and training):

1. High school diploma or general education degree (GED), or equivalent combination of education and experience. Bachelor's degree or certificate in Human Resources Management desired.
2. Must be in an HR related field of study or role.
3. Must have excellent communication & interpersonal skills.
4. Requires ability to use computers to record, store and analyze information. Requires computer proficiency and technical aptitude with the ability to utilize MS Office (Excel, Word, PowerPoint, and Outlook).
5. Requires attention to detail. Must be able to solve problems and remain calm and alert if dealing with difficult team member challenges, during busy activity periods or in an emergency. Ability to focus and maintain attention to performance of tasks and to work and complete assignments on time despite frequent stressful, emergency, critical or unusual interruptions.
6. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Must be able to speak, read, write, and understand English to understand instructions, safety rules, and communicate with team members. Bilingual Spanish preferred.
7. Able to work independently with guidance from the HR team.
8. Due to the cyclical nature of the hospitality industry, team members may be required to work varying schedules to reflect the business needs of the hotel. Work schedules will include working on holidays, weekends, and alternate shifts.
9. Completes all required training as scheduled.
10. Must maintain a clean appearance and professional demeanor.

Special Skills & Abilities/Mental and Physical Demands:
While performing the duties of the job the team member regularly sits for sustained periods of time. Frequently stands or walks from one work area to another. While performing the duties of the job the team member frequently uses fingers to enter data into computer or operate office equipment. The team member occasionally grasps objects. The team member frequently reaches by extending hand(s) and arm(s) in any direction. The team member occasionally stoops and crouches. The team member regularly talks when communicating with guests/callers. The team member regularly needs to hear voices while interacting with guests/callers. Exerts up to 25 pounds of force occasionally when moving supplies or materials. The team member is required to have close visual acuity to prepare and analyze data and figures and view a computer terminal. The team member is required to have visual acuity to determine the accuracy, neatness, and thoroughness of the work assigned and to make general observations of facilities.
The team member is subject to inside environmental conditions. The noise level is moderate. The team member is subject to hazards which includes proximity to electrical current found in office related equipment. The team member is occasionally subject to atmospheric conditions such as perfumes, odors, or dusts.
(To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)