TITLE: Executive Assistant 

LOCATION: Butte, MT (Onsite)

STATUS: Full-Time

SCHEDULE: One week 4-10's, the second week 5-8's

PAY RANGE: $20.00- $30.00 Per Hour

This is the pay range that BAHAMA Consulting reasonably expects to pay someone for this position.

FLSA STATUS: Non-Exempt (Overtime paid at 1.5X regular rate of pay)

SUMMARY: Administrative Assistant (EAA) provides executive support and serves as the primary point of contact for internal and external constituencies on all matters pertaining to the President, CNO/COO, and the CMO as well as members of the administrative leadership team as needed.

RESPONSIBILITIES:

• Schedules and rearranges appointments.
• Communicate effectively with patients, patient’s families, coworkers, intra- and inter-departments, Boards and other SCL entities, and outside and community partners.
• Coordinator for Schwartz Rounds in collaboration with CMO.
• Submit invoices by coding with cost center and sub account, getting proper authorization, then submitting for payment to Accounts Payable through Web Now.
• Create, code, get approval for, and submit check requests and purchasing requisitions. Also review provide call schedules and process pay.
•  Assist with site wide announcements and development of posters using PICA 9.
• Attend assigned meetings, take accurate minutes and distribute in a timely manner.
• Arrange registration including payment, travel, hotel, and rental car as needed for seminars, workshops, conferences, etc.
• Track expenses for executives, complete and submit expense reports for payment/reimbursement.
• Performs other duties as assigned. 

EDUCATION & EXPERIENCE:

• Bachelor’s degree in Business Administration or related field preferred.
• Five years secretarial or administrative experience supporting the management level required. 
• One year experience in healthcare organization preferred.
• Some supervisory experience preferred.

Benefits: Medical, Dental, Vision, HSA, Employee Assistance Program (EAP), STD, LTD, Life and 401(K)

BAHAMA Consulting is an equal opportunity employer. If you need an accommodation for any part of the application and hiring process or have any questions, please contact HR.