Our Story

About You:You are a high achiever looking to thrive in a fast-paced environment. You take pride in your own work but are comfortable collaborating with a team of highly motivated individuals. You can communicate clearly and concisely with teammates and clients, and you enjoy strong company culture and camaraderie. You can navigate multiple corporate functions, including global lines of service and corporate centers of excellence. You possess strong interpersonal skills and are willing to take on diverse tasks to achieve the team’s common goal. You value personal and professional growth and are ready to take the next step in advancing your career.

If this sounds like you, well, then you will love the culture at Avison Young!

About Us:Avison Young is a global commercial real estate brokerage and advisory firm, offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.

Real estate can have an enormous positive impact on people’s lives – and we’re in the business of making spaces and places work better for people. Our purpose is to create real economic, social and environmental value as a global real estate advisor, powered by people.

We care about each other and we have each other’s backs. This makes Avison Young a great place to be a client, and a great place to work. We support the whole person and their complete wellness – economic, mental and physical – because what’s best for our business comes from our people bringing their whole selves to work.

Of course we love it here, but outsiders think we’re pretty great too: Avison Young was awarded the prestigious America’s Best Midsize Employers for 2022, presented by Forbes and Statista, Inc. We’re proud to be regularly recognized for our team, services and culture and our team members enjoy comprehensive compensation and benefit programs. Through our customized work options, we give our people the flexibility to create a work environment that puts their overall well-being first. After all, we are powered by people.

Overview

Currently seeking Assistant Project Manager to assist Project Managers and Client so that they can efficiently manage multiple projects. Provide project support from design through completion of construction, including project organization. Interact with all project team members as necessary to perform duties and to keep all parties informed and project information organized. Independently lead aspects of the projects including meetings, minutes, cost control, furniture, move, IT/AV, etc. Assist with Project close out.

Responsibilities

• Document on site progress through weekly or bi-weekly site visits
• Assist with budget development
• Update project schedules, with the input of the PM
• Manage SmartSheets platform including cost, schedule and risk controls modules
• Manage invoice payment process including management and tracking of actuals vs. budget and client approvals and payment notifications to service providers
• Prepare and distribute meeting agendas, lead meetings and issue minutes, as needed
• Track and manage all team members actions to ensure forward progress daily
• Follow up on outstanding items and issues to ensure that they are completed in a timely fashion.
• Review consultant and construction invoices for accuracy and notify project managers of inaccuracies, issues and/or errors
• Prepare project status reports, including commentary on planned schedule vs. actual, planned budget vs. actual, site progress, submittal status, contract administration, risks & mitigation, outstanding issues, etc) and present to the project manager for review and final revisions. Distribute and present to client
• Provide for escort for site and project tours
• Manage and support moves, adds, churns/relocations for workplace
• Organize and manage all project data and documentation including folder structure, Smartsheet, collaboration platforms (Box), OneNote, security, retrieval and distribution to project team
• Maintain all contract administration, submittal (shop drawings, samples) tracking logs in Smartsheet
• Set up all meetings and communication events
• Perform other related duties as requested

Qualifications

• Proficient in Microsoft Word, Excel, Outlook, and Project, and Smart Sheets
• HS Diploma or equivalent required.
• Post secondary degree in business, architectural, engineering, or related field preferred
• Logical and practical thinking, with excellent resourcefulness and problem-solving skills
• Ability to work both independently and to partner with colleagues
• Excellent verbal, written communication, and presentation skills, as well as good organizational and interpersonal skills
• Proven record of providing excellent internal and external customer service

Our Equal Opportunity Commitment

Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity. 

The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.

For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially. 

Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices. Apply with us TODAY! 

Benefits offered to full time W2 employees:

Traditional and Roth 401k with generous employer match and immediate vesting12 weeks of Paid Parental Leave after one year of tenureMedical, Dental, Vision InsuranceCompany paid Life and AD&D InsuranceCompany paid Short & Long-Term DisabilityVoluntary Critical Illness and Accident CoverageHealthcare, Dependent Care, Commuter & Transit Pre-Tax BenefitsWellness programEmployee Assistance Program (EAP)

Work-Life Balance

Competitive paid vacation days2 personal/wellness daysPaid holidays plus 2 floating holidaysAnnual volunteer day for Day of Giving