We are currently seeking an organized and proactive Executive Assistant Level 2 (EA2) to provide comprehensive administrative support to our Chief Marketing Officer (CMO) and Chief Human Resources Officer (CHRO) at Aviatrix. The successful candidate will be critical in ensuring smooth operations in both departments, coordinating a detailed schedule, and overseeing key logistical aspects of leadership.

This role offers the flexibility to work remotely with a preference for candidates in Austin, Texas, or the Bay Area.

Calendar and Travel Management: Manage, coordinate, and schedule meetings, appointments, and travel arrangements for both the CMO and CHRO, ensuring appointments align with their strategic priorities.

Take the lead in making travel arrangements – booking flights, accommodations, and preparing comprehensive itineraries for business trips and events.

Ensure meetings run smoothly by coordinating logistics, booking rooms, and arranging necessary equipment.

Prepare and review crucial business documents, presentations, reports as required, and take meeting minutes effectively.

Aid in various project management tasks, including conducting research, data analysis, creating project plans and progress reports, and disseminating them to the appropriate parties.

Manage essential files, records, and documents, maintaining organized systems for better workflow.

Handle awaiting correspondence including emails, phone calls, and other forms of communication on behalf of the CMO and CHRO.

Influence and contribute to the strategic direction for creating an efficient and high-performing Executive Assistant organization.

Handle sensitive information with high confidentiality and discretion, acting as an advisor where necessary.

Build and maintain positive internal and external relationships with stakeholders and colleagues. Facilitate effective communication between the CMO, CHRO, and key contacts.

The US salary range for this full-time position is $145,000-$175,000 benefits 401(k) match equity. The pay range is determined by the role, work location, job-related skills, level, experience and relevant education. [Certain roles are eligible to earn sales commission, depending on the terms of the applicable plan.] The range displayed is the minimum and maximum target base salary and is applicable only for new hires for the listed position located in the US. Your Talent Advisor can share more details regarding salary ranges, benefits, and equity for your location during the hiring process.

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