Description

Front Desk Presence Monday – Thursday | 8:30am – 4:30pm

A successful candidate will help build a positive team environment and establish working relationships inside and outside of the organization. A relentless bias for action and a strong ability to communicate at all levels is necessary.

This Executive Assistant role will be responsible for handling confidential information and maintaining professionalism in dealing with executives. Responsibilities include managing complex calendars, organizing regional events of all sizes, assist with tools and processes to keep the teams coordinated and connected, and provide support with various projects.

In This Role, You Will

• Support 2 Executive Vice Presidents and up to 2 Regional Vice President, including calendar management, expenses and travel

• Track and help drive completion of key deliverables and follow up on outstanding items

• Manage all office responsibilities and maintain local relations with property manager including building access, system maintenance and security

• Manage reception including greeting guest and managing foot traffic through the office

• Manage overall BattleLab schedule and desk availability for Avant staff, partners and providers

• Manage incoming and outgoing mail (USPS, FedEx)

• BattleLab Technology expert and support IT staff as necessary

• Assist with planning and organizing local events of all sizes

• Manage provider relations

• Work closely with various departments to manage office financials

• Manage and order office supplies as needed

• Perform other duties and tasks as assigned

Requirements

• Experience with Microsoft Office Products

• Strong interpersonal skills and extremely resourceful

• Sensitive to confidential information

• Apple/MacOS knowledge is preferred but not required

The information contained in this job description is intended to convey information about the essential functions and requirements of the position. It is not an exhaustive list of the skills, efforts, duties, responsibilities, or working conditions associated with the opportunity. In addition, the employee should be able to communicate effectively and in a constructive manner with management, peers and coworkers.

Benefits

• Medical, Dental & Vision Insurance
• Commuter Benefits
• 401K Match
• Unlimited PTO
• Generous Parental Leave