Autoscribe Corporation is comprised of over 50 employees operating in one of our three locations (Gaithersburg, MD, Fort Lauderdale and Jacksonville FL, our headquarters office). Our team supports the needs of thousands of customers to process over $2 billion in transactions annually. We offer a full portfolio of Company benefits in addition to top of the line internal applications to aid our staff in developing their; skills, ability to collaborate real time, and in maximizing their time and output. We are seeking a skilled Project Coordinator who can help create efficiencies and drive team performance through organized coordination of projects!

The Project Coordinator provides administrative and project coordination across various departments within the company and ensures that all phases of a project life cycle are completed successfully, by standard, on time, on budget and with no surprises. The Project Coordinator communicates with team members both internally and externally and oversees that documentation is prioritized.

We offer competitive total rewards, a hybrid work, and a collaborative team environment. If what you see matches your skillset, experience and interest, we want to talk with you!

Essential Functions

• Develop project timelines in collaboration with Operations, Product Engineering, Sales, and Information Technology. Responsible for ensuring projects are completed on time.
• Coordinate project activity to ensure scope, timelines, deliverables, budgets, and quality are meeting, and/or exceeding expectations.
• Create meeting agendas in advance of project meetings as well as coordinate attendees and their contributions/deliverables for each meeting.
• Manage multiple small to medium projects and project teams simultaneously.
• Work with stakeholders to create or collect and organize project documentation.
• Collaboratively plans resource utilization and capacity planning as well as related technology tools.
• Effectively communicate project planning, status and completion to all stakeholders.
• Assist departments with administrative project support.
• Complete post-project reviews and identify any setbacks from the project plan to project completion.
• Understand project timelines and report accurately on pipeline and closure forecasts to the leadership team.
• Coordinate and schedule subcontractors and/or vendors.

Position Type and Work Schedule

This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. This position could require occasional extended hours and weekend work.

Travel

This position is a hybrid position, working 1-2 days in-office in Gaithersburg, MD. Occasional travel outside of the local area with overnight stay may be required.

Education and Experience

• Bachelor's Degree in Project Management, Business, or similar field. Equivalent experience with certification considered.
• Minimum two years in a Project Coordinator or Project Management role.
• Experience working within a SaaS environment desired. Experience working within the credit card, financial or banking industry a major plus, but not required.
• Experience with project coordinating or management transitioning platforms to the cloud and/or hosting applications to the cloud high desired.
• Two years of proven experience serving in a capacity with cross-functional teams implementing multiple strategic and complex projects.
• Two years experience supporting the full cycle of projects, including documentation specification and post-project analysis desired.
• Technical experience with QA, UAT, Software Development, Data Analysis, and/or related fields a plus.
• Exceptional written and oral communication skills.
• Ability to work well in a team environment.
• Strong attention to detail.
• Ability to location, track, organize and summarize information.
• Excellent troubleshooting skills.
• Ability to build relationships and ask questions that elicit responses and engage others in discussion.