REPORTS TO: District Attorney

FLSA STATUS: Non-Exempt

CLASSIFICATION: Non-Merit; Serves at the discretion of the District Attorney

PAY GRADE: 112

SAFETY SENSITIVE: No

Purpose of Job

The purpose of this job is to provide front office customer service, administrative support, and records clerk responsibilities to the District Attorney's Office. Duties and responsibilities include, but are not limited to, responding to all incoming calls, correspondence, requests for information, greeting of customers, general inquiries to the District Attorney's Office, serving as liaison between the District Attorney's Office and members of the general public, records keeping, and performing additional tasks as assigned.

Job Related Requirements

May be required to work on religious holidays.

Regular and predictable attendance is required.

Must work cooperatively with others.

When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.

High School diploma or equivalent with two years of secretarial, legal secretarial, records keeping, governmental administrative, computer applications and training, or related experience required; or knowledge, skills, and abilities for this position.

Must possess a valid driver's license and must have reliable transportation.

Must possess or have the ability to acquire Notary Public status.

Ability to speak fluent Spanish is preferred.

The following duties are normal for this job. These are not to be construed as exclusive or all inclusive. Other duties may be required and assigned.

• Responds to all incoming calls, requests for information, and inquiries to the District Attorney's Office, including all in-person guests, and serves as liaison between the District Attorney's Office and the general public.
• Performs administrative-related support tasks as needed by the District Attorney's Office, including: Check the fax daily and distribute accordingly; Compile, organize, prepare, and maintain an assortment of records, reports, and information in an effective manner and according to departmental and/or governmental regulations.
• Skill in the operation of various office equipment including computers and copiers; Utilize computer applications and techniques as necessary in the completion of daily assignments; Prioritize and calendar daily assignments and due dates, including maintaining Conference Room Reservation Calendar; Mail, mail distribution, and Certified mail.
• Communicate effectively with supervisors, co-workers, interns, and customers.
• Keep conflict and LOA letters updated on the common drive.
• Preparation of case folders (both physical files and in computer database), verifying accuracy.
• Complete opening and closing of Asset Forfeiture files.
• Warrants: receipt; coordination of transmission between departments, and logging of transmission in database.
• Preliminary Hearings - create and distribute calendar.
• Dismissals - "receive, copy, match to warrants, update CCH, distribute, and place in database and common drive.
• Grand Jury Pool (completed quarterly) - receive list, obtain criminal histories via GCIC, follow up on FBI numbers, obtain dispositions on felony charges, and give to Grand Jury Coordinator.
• Grand Jury List- name- tags, grand jury list distribution, collect all indictments, update CCH indictments, and scan to database.
• Assemble Employee Handbooks.
• Accusations - collect pending accusations, create list for Clerk's office, collect original warrants when available, file accusations. Update case with new case numbers, update CCH, amending charges if needed, scan into database, and distribute.
• Direct indictments and Extradition forms - add charges, distribute, update to database, update CCH.
• Receive Pre-Trial Diversion payments - distribute receipts and payments; update database.
• Primary contact in maintaining off-site storage; adding shell cases in database, inventory boxes going to off-site storage; maintain off-site storage logs; update database with tracking information.
• Special Office Projects as assigned.
• Back-up to Office Manager/Executive Assistant to DA.

Knowledge, Skills, and Abilities

Committed to furthering the mission of the District Attorney's Office.

Ability to work independently.

Great time management skills

Exceptional interpersonal skills.

Excellent verbal and written communication skills.

Strong organizational skills.

Ability to work in a high-paced environment.

Ability to compile, organize, prepare, and maintain reports, records, and information in an effective manner and according to departmental regulations.

Ability to communicate effectively with supervisors, other staff members, and the general public.

Ability to use independent judgment in routine and non-routine situations.

(ADA) MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS

PHYSICAL REQUIREMENTS:Must be physically able to operate a variety of machinery and equipment including a computer, printer, calculator, copy and facsimile machines, telephone, and other office equipment. Must be able to use body members to work, move, or carry objects or materials. This position requires: walking, bending, stooping, standing, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently. Physical demand requirements are at levels of those of light work.

INTERPERSONAL COMMUNICATION: Requires the ability to hear, speak and/or signal people to convey or exchange administrative information; includes receiving assignments and/or directions from supervisors.

LANGUAGE ABILITY:Requires the ability to write and correspond using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to groups of people with poise, voice control, and confidence.

INTELLIGENCE: Requires the ability to learn and understand and be able to expound on knowledge of topics related to community outreach, and to make independent judgments in the absence of management.

VERBAL APTITUDE: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently.

FORM/SPATIAL APTITUDE:Requires the ability to inspect items for proper length, width, and shape, visually with office equipment, which may include rulers, yardsticks, and tape measures.

MOTOR COORDINATION:Requires the ability to coordinate hands and eyes in using office equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates.

MANUAL DEXTERITY:Requires the ability to handle a variety of items such as a computer, calculator, copier, facsimile machine, telephone, and other office equipment. Must have the ability to use one hand for twisting or turning motion while coordinating the other hand with different activities. Must have minimal levels of eye/hand/foot coordination.

COLOR DETERMINATION: May require the ability to differentiate between colors and shades of color.

INTERPERSONAL TEMPERAMENT:Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under moderate stress when confronted with an emergency.

PHYSICAL COMMUNICATION: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.

Total compensation at the Unified Government includes a comprehensive set of benefits, a well established culture of wellness, and a secure retirement that set us apart as a stable Employer of Choice where you can serve and make a difference in the community.
BENEFITS
http://www.accgov.com/434/Benefits
WELLNESS
http://www.accgov.com/wellness
CAREER DEVELOPMENT
http://www.accgov.com/index.aspx?nid=791