Description:

Primary Duties and Responsibilities

• Provides daily administrative support for the Project Team, prioritizing workflow within multiple projects
• Review employee expense reports for expense coding and travel policy accuracy
• Complete lien releases and waivers to assist finance department during billing procedures
• Post invoices to various client sites (Ariba, Textura, Procore, Payee Central)
• Follow up on unpaid accounts receivable
• Assist in certificate of insurance distribution to commissioning clients
• Daily communication with Project Managers and Team Lead supporting commissioning department
• Maintain subcontractor certificate of insurance requirements

Skills:

textura, procore, ariba, bluebeam, payee central, administrative support, Accounts receivable

Additional Skills & Qualifications:

General Skills and Qualifications

• Ability to maintain a strict level of confidentiality with sensitive data
• Accuracy and attention to detail is required
• Must be able to prioritize tasks and meet deadlines in a fast-paced work environment
• Minimum of (5-8) years of administrative or accounting experience in a construction or related environment
• Experience using Textura, Procore, Ariba, BlueBeam or other similar construction software for financial tracking and invoice entry.
• Ability to listen, take direction and ask clarifying questions with firm leadership
• Effective verbal and written communication skills with a wide array of personality types
• Solid working knowledge of MS Word and MS Excel

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.