Description

Join Our Dynamic Team as a Bilingual Project Coordinator!

Are you a highly organized and efficient professional passionate about partnering with managers and clients to define project requirements, scopes, and objectives that align with organizational goals? We're seeking a talented English- and Spanish-speaking project coordinator to support our director of procurement and rehab. In this pivotal role, you'll be at the heart of our operations, ensuring seamless execution and driving success.

Why Join Us?

Dynamic Environment: Be at the heart of a team, driving impactful solutions and memories while making a real difference.

Continuous Growth: Expand your skills and knowledge in a supportive, collaborative environment.

Community Impact: Contribute to projects that enhance our city, properties, and the lives of our amazing residents.

Position Overview

We seek a highly organized and efficient Bilingual Project Coordinator to support our Special Projects Team. As the Project Coordinator, you will ensure the smooth execution of tasks and operations and respond effectively to emergencies.

Key Responsibilities

• Schedule and coordinate weekly tasks for the Special Projects Team and DPR.
• Monitor day-to-day operations and implement necessary adjustments in response to emergencies, absenteeism, and job delays.
• Oversee City of Houston Habitability jobs or Lender required jobs, including permit procurement, inspection scheduling, database maintenance, and document uploads.
• Maintain accurate time logs for team members and manage projects using Asana.
• Provide procurement support for team members attending various stores for project requirements.
• Oversee equipment and machinery inventory daily.
• Establish and maintain material and labor costs for each special project, maintaining a comprehensive database.
• Handle property billing based on cost or vendor bid and follow up with Community Managers for Purchase Orders post-assignment completion.
• Manage vinyl plank inventory, monitor quantities for each job, and facilitate reordering as needed.
• Provide comprehensive support for vendor projects (Conversions, fire damage, rehab), including purchase orders, invoicing, makeready materials, and payments.
• Verify and report weekly payroll hours to the HR & People Team.
• Monitor and reconcile all credit card transactions.
• Create a preferred item list for vendors without a physical storefront.

Requirements

Requirements

• Experience: Minimum of two years in project coordination, with a preference for candidates with experience in Property Management. PMP Certification is Strongly Desired.
• Organizational Skills: Demonstrated strong organizational skills with exceptional attention to detail.
• Communication Skills: Excellent verbal and written communication skills and strong interpersonal abilities. Must be able to speak both English and Spanish fluently.
• Technical Proficiency: Proficient in utilizing Asana, G-Suite, Quickbooks, Microsoft Office, and other project management tools.
• Adaptability: Ability to effectively multitask and thrive in a fast-paced environment.
• Team Player: Can collaborate seamlessly within a team and work independently when required.
• Industry Knowledge: Familiarity with the construction industry and understanding of material costs is a valued asset.

APPLY TODAY to be a part of one of the fastest-growing owner-managed Houston-based multifamily team! Read about us and our award-winning culture on our website, ashfordco.com. 

Ashford Communities is an equal-opportunity employer. The company shall ensure that decisions affecting employees are made without regard to their race, color, religion, sex, national origin, age, disability, citizenship, genetic information, or any other protected category under federal, state, or local law. Ashford Communities' Equal Employment Opportunity requires the commitment of every Property Manager and Supervisor. All employees are expected to participate in and actively support these efforts.