Description

What You'll Do:

The Accounting Specialist will be an integral part of our corporate accounting team, providing support for the timesheet, billing, and account payable/receivable (backup) functions of the company. This position has the opportunity to evolve as ASEC grows. 

As the Accounting Specialist, your primary responsibilities will be:

Timesheet Administration Responsibilities:

We have a semi-monthly pay schedule with timesheets due on the 15th and the last day of every month. The Accounting Specialist will be very involved with the timesheet processing process as follows:

• Acting as a POC for employees with timesheet questions and/or issues with the recording of hours worked
• Reviewing employee timesheets for accuracy, contacting employees when changes need to be made 
• Entering timesheet corrections in ASEC’s timekeeping system, Costpoint 
• Contacting employees when timesheets have not been submitted by the deadline, and contacting timesheet supervisors when timesheets have not been approved/signed by the deadline
• Reviewing paid time off (PTO) hours for accuracy
• Processing annual PTO payouts
• Providing input/updates for our annual timesheet training 

Billing Responsibilities:

• Drafting and submitting active invoices
• Emailing completed invoices to ASEC partners and customers
• Submitting prime contractor invoices in WAWF
• Contacting partners and customers to inquire about overdue/unpaid invoices

Providing back-up support to the Accounts Payable team with the following:

• Entering invoices into the Accounts Payable Module in Costpoint, converting purchase orders, and tracking monthly invoices
• Reconciling vendor statements with invoices received
• Ensuring vendor and employee payments are accurate and promptly processed 
• Maintaining AP files, including general ledger journal vouchers, accounts payable documentation, and other miscellaneous filings

The job description is not intended to be an all-inclusive list of duties and responsibilities. It is intended to describe the general nature of the position.

Requirements

Who You Are:

The Accounting Specialist will have the following skills, experience, and characteristics:

• 2 years of accounting-related experience is required
• Associate’s degree, or some college coursework in finance, accounting, or business, is desired
• Bonus points if you have timesheet, billing, or accounts payable experience working for a government contractor 
• Proficiency with MS Office 365 is required (specifically Excel, Word, Teams, and Outlook)
• Experience utilizing Deltek Costpoint is highly desired
• You are able to establish and maintain positive relationships with internal and external customers
• You have professional and effective communication skills, both verbal and written
• You take a proactive approach to your work and you're able to accomplish tasks with limited guidance and supervision
• You have demonstrated critical thinking and problem-solving skills
• Your organizational skills are impressive, allowing you to effectively manage competing priorities

ASEC is committed to providing access and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act and other applicable laws.

Who We Are:

ASEC offers meaningful work and a culture that supports your professional and personal growth. We are a 100% employee-owned business focused on providing value and innovation in the areas of engineering, information technology, training, and logistics. We believe in doing what is right for the Warfighter, plain and simple. We encourage you to explore what makes us different.

Why work at ASEC?

• 100% employee-owned
• Thriving employee culture
• Comprehensive benefits package
• 401K match
• Tuition reimbursement

We recruit, employ, train, compensate, and promote the most qualified persons for employment without regard to race, color, religion, sex, national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, genetic information, or any other status protected by law. ASEC will not discharge or in any other manner discriminate against employees or applicants because they choose to inquire about, discuss, or disclose their own compensation or the compensation of another employee or applicant.