7 legal office administrator Jobs in sarasota, fl
Zahn Ventures LLC is Hiring an Office Administrator Near Sarasota, FL
Company Overview
Zahn Ventures LLC is the parent company of Optimus Transport, a vehicle transport brokerage firm, and Optimus Imports, a JDM car dealership. We are family owned and operated, and have our sights set on rapid expansion in the automotive sector. Come grow with us!
Job Description
We are seeking a highly organized Office Administrator to join our team at Optimus Imports. As an Office Administrator, you will play a crucial role in ensuring the smooth operation of our dealership's administrative functions.
Responsibilities
- Update and maintain records in our CRM system (Dealer Center) including vehicle inventory, customer documents, and contracts.
- Manage office operations, including answering phones, scheduling appointments, and coordinating with vendors.
- Process invoices, receipts, and bills, ensuring accuracy and timely payment. Experience with QuickBooks helpful.
- Coordinate vehicle transport, including quoting, arranging deliveries, checking on delivery status, and other related activities. Experience with Central Dispatch and Super Dispatch a plus.
- Assist with inventory management, including conducting physical inventory checks and tagging vehicle keys.
- Communicate with customers regarding tags, paperwork, and reminders.
- Support inventory-related tasks and updates.
- Coordinate vehicle detailing appointments and oversee scheduling across services.
- Assist with other administrative tasks and special projects as needed.
Qualifications:
- Previous experience in an administrative role, preferably in a dealership or automotive environment.
- Proficiency with CRM systems, specifically Dealer Center, a strong plus
- Proficiency with Microsoft Office Suite (Outlook, One drive, Excel, PPT), and basic office equipment.
- Experience with QuickBooks preferred.
- Excellent organizational skills with the ability to prioritize tasks effectively.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Process oriented; always looking for a more efficient way to do things
- Excellent communication and interpersonal skills.
- High school diploma or equivalent required; additional education or training in office administration is a plus.
How to Apply
If you are a motivated and reliable individual with a passion for customer service, please apply for the Office Administrator position at Optimus Imports by submitting your resume and a brief cover letter outlining your relevant experience and why you are interested in joining our team. We look forward to hearing from you!
Job Type: Part-Time
Pay: $15/hr plus a flat rate commission for each transport scheduled and delivered.
Expected hours: ~30 per week
Schedule:
- 4-6 hour shift
- Monday to Friday
- Work Location: Hybrid (Home and Dealership Located near SRQ Airport)
Job Summary
Full Time
$70k-91k (estimate)
04/29/2024
05/12/2024
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
01/16/2022: Santa Cruz, CA
Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
02/16/2022: La Crosse, WI
Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
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The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.
01/09/2022: Twin Falls, ID
The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
02/20/2022: Provo, UT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
12/28/2021: York, PA
Must be proficient with technology (Google Drive, MS Office, etc.).
02/26/2022: Newport News, VA
To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
12/15/2021: Canton, OH
Proven experience as an office administrator, office assistant or relevant role.
01/20/2022: Charleston, WV
Excellent knowledge of MS Office and office management software (ERP etc.).
02/20/2022: Huntington, WV
Step 3: View the best colleges and universities for Office Administrator.
