Description

Primary Responsibilities: 

• Receive, send to doctors and scan pathology reports.
• Scan all Operative Report notes into the patient's Medical Record.
• Scan medical records release form requested by doctors and send to appropriate offices.
• Follow up on the medical records requested by the doctors.
• Responsible for answering phones.
• Support insurance verification team, answer phones and verifications for southern region.
• Assist in general tasks within the office. Essential Functions.

Essential Responsibilities:

Check-In

• Greet patients and other visitors arriving for appointments
• Check patients in: (enter demographics, insurances, and authorizations)
• Responsible for the timely verification of medical insurance benefits
• Verify online or call insurance companies or primary care physicians to obtain benefit information and confirm authorization and referrals prior to visit
• Coordinate with patients regarding their insurance benefits and medical provider program
• Collect all co-payments/balances upfront
• Call PCPs to obtain referrals and/or authorizations if required by new insurance
• Obtain new providers information to add to NextGen
• Obtain, verify, and enter patient information into EMR. Ensures the accuracy of all entries
• Scan paperwork to EMR
• Complete end-of-day closing duties
• Assist in cross-training new personnel on front desk duties
• Answer phones promptly and courteously, handle requests and inquiries, or route as appropriate

Check-Out

• Check out every patient
• Make follow-up appointments and follow appointment scheduling protocol and forcing power protocol
• Post charges and keep the posting of capitations up to date
• Fax back the notes to the PCP or referral physician
• Collect Co-payments for Self-Pay Patients or any pending co-payments to be collected
• Scan all supporting documentation into the patient’s chart

Requirements

Job Specifications

Typically has the following skills or abilities:

1-2 years of Customer Service experience

Ability to handle multiple tasks simultaneously in a fast-paced environment

Ability to handle and diffuse patient complaints and disagreements

Exceptional communication and interpersonal skills
Experience navigating Electronic Medical Records and Outlook

Preferred Skills

English and Spanish bilingual

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The compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding iCare benefits, please click here.