APR Consulting, Inc. has been engaged to identify a Program Coordinator- Administrative

Location: Pasadena, CA 91101 (Hybrid)

Position: Program Coordinator- Administrative

Pay Rate: $29.59/hr

Duration: 6 months

Expected Shift: Dayshift 8am-5pm

Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.

Our client is one of the largest non-profit health plans founded in 1945 which offers comprehensive, affordable health coverage plans for individual & family, Medicare, employers, and large group.

Job Description:

• Under limited supervision, serves as the program liaison by providing support duties to include the implementation, delivery and monitoring of a program.
• Activities require judgment and initiative to determine proper approach or action to take in non-routine situations and extensive knowledge of the organizational unit to include operating policies, procedures, and protocols, and administrative concepts, principles and accepted practices in the occupation.

Essential Responsibilities:

• Ensures smooth functioning of program in accordance with policies and procedures, regulations and other compliance requirements.
• Coordinates activities within and external to the department by answering questions about program operations, policies and procedures.
• Tracks milestones in project plans and contacts team members to ensure timely follow through and completion of assignments.
• Schedules conference rooms, caterers, audiovisual equipment and various support requirements for project teams.
• Coordinates administrative workflow of the department, and recommends new processes as needed.
• Participates in various committee meetings related to the ongoing development and modification of the program.
• Prepares various communication materials utilizing Word, PowerPoint, Excel, pivot tables, Visio and other similar software for a variety of management information reports.
• Screens phone and email inquiries; assesses problems or questions to determine appropriate response general policies and procedures.
• Performs assignments that require researching and collecting information, verifying validity of data and analyzing information.
• Prepares narrative, graphic and other presentation that summarizes findings and variances.
• Provide recommendations based on data analyses to include procedural and policy changes.
• Uses a variety of software and databases to retrieve required information and to prepare communications, letters, reports, confidential documents, etc.
• Utilizes databases to include data entry, extract data, identifying and correcting data, and running reports for management information, budget analysis, performance metrics and other required data.
• May oversee portion of a department budget and make budget recommendations as required. Independently tracks and compiles reports with actual to budget variances and trend analysis as required.
• Performs other related duties as required

Daily Responsibility:

• Creating, updating, and evaluating content materials.
• Responding to information requests.
• Coordinating meeting requests.
• Background research.
• Support for special projects

Specific Systems Knowledge Required:

• Uses intermediate to advanced MS Office skills

Specific Systems Knowledge Preferred:

• High level of proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent verbal and written communication skills.
• Ability to work both independently and in collaboration with others
• Familiarity with project management and related software, such as Asana (helpful, not required)
• Experience in higher education or public health (preferred but not required)

Qualifications:

• Required BA or BS degree preferred in humanities, public health, social science, higher ed experience or medical school experience is HIGHLY preferred.
• 2-5 years of related experience.

At a minimum, a 7-year background check, education verification, employment verification, and drug screen will be conducted upon hire. Your suitability for employment is contingent upon successfully passing these required pre-employment screenings.

COVID-19 Vaccination is a requirement for this assignment. However, accommodations may be made for those with medical or religious reasons who cannot obtain a vaccine

Don't miss out on this amazing opportunity! If you feel your experience is a match for this position, please apply today and join our team. We look forward to working with you!

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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