POSITION DESCRIPTION

POSITION TITLE: Administrative Assistant for Special Services

FLSA: Non-Exempt

REPORTS TO: Director of Special Services

TERMS OF EMPLOYMENT: 20 hours per week, 261 days per year

QUALIFICATIONS:

• Proficient typing skills (Minimum of 60 words per minute)
• Proficient computer knowledge and word processing
• Knowledge of usage of office equipment, such as copy machine
• Good telephone etiquette and public relations skills
• Ability to lift 40 lbs to shoulder height occasionally

ESSENTIAL JOB FUNCTIONS:

1. Manage data within the district financial system; generate reporting.
2. Process requisitions, purchase orders and invoices for the Department.
3. Disseminate all supplies and equipment purchased in the Department.
4. Submit payroll requisitions and mileage for the Department.
5. Assist the Director with the development and oversight of the Department budget.
6. Assist the Director with the submission of all final expenditure reports to the Department of Elementary & Secondary Education for the Department.
7. Assist the Director with the submission of all special purpose financial reports to the Department of Elementary & Secondary Education.
8. Develop and maintain an inventory of all equipment and supplies purchased through Special Services funds.

 OTHER PERFORMANCE RESPONSIBILITIES:

1. Assist with answering the phone and fielding departmental questions.
2. Assist with maintaining student records and files.
3. Other duties as assigned.