Position Overview Position Overview: The Assistant provides administrative support to team of executives on the CPS – Family Office team. Responsibilities include, but are not limited to, general administrative and project-based work. The position may also require providing additional support to other members of the group. Primary Responsibilities: · Extensive calendar management – daily management of scheduling & rescheduling appointments, communicating to attendees, exercising a flexible approach to changing schedules, ensuring appointments are met · Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures · Arrange complex travel plans (commercial/private) and compose detailed itineraries · Schedule and organize meetings, conferences, and off-site events including all related logistics · Maintain information in Salesforce and run reports as needed · Prepare agendas, board materials, memos, and routine correspondence · Allocate business invoices, reconcile and complete expense reports in a timely manner, including American Express and out of pocket expenses using Concur expense system · Coordinate closely with other assistants to provide phone coverage and back-up assistance · Work closely and effectively with team to complete critical aspects of deliverables with a hands-on approach, including keeping them well informed of upcoming commitments and responsibilities, and following up appropriately · Coordinate production and shipping of presentation materials with Service Center team · Assist with ad hoc projects, as requested Qualifications & Experience Qualifications and Experience: · Bachelor’s Degree and five or more years of experience as an assistant · Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive approach towards given tasks · Superior level of client-service orientation · Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Demonstrating poise, tact and diplomacy · Exercise the highest-level of confidentiality, discretion, integrity and trustworthiness at all times · Superb written and verbal communication skills · Extremely organized and detail-oriented with strong commitment to accuracy · Team-oriented and collaborative attitude is a must · Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, and PowerPoint · CRM experience a plus · Experience in the finance industry preferred Pay Range 90,000-100,000 The base salary range for this position is listed above. This position is also eligible for a discretionary annual bonus based on personal, team, and Firm performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience and expertise, and may vary from the amounts listed here. Come to Apollo and join a community of extraordinary people who are committed to a culture of excellence and collaboration in everything that we do. We invest in our people for the long term and are committed to supporting their development at every stage of their career. Join Apollo and learn from some of the smartest problem-solvers in the world to build your career and make your mark on the future of finance.