Office Management-Staff Office Support Overall Assignment Description: This group provides a wide variety of services including responsive and meaningful customer support, responding to Career Service inquiries, interpreting guidelines, tracking and maintaining information, coordinating meetings, focus group sessions, logistical arrangements, oral and written communications for internal and external customers, and support to administrative operations. Duties include:
Providing general administrative support to Career Service staff (less than 40% of their time)
Vacancy management support
Assignments management support
Processing of civilian position changes and external vacancy announcements
Processing and managing external applications and coordinating with the government agency Recruiting, hiring managers, relocation team, and applicants to support the external hiring process for the government agency civilians
Developing SOPs, guides and other Career Service products in accordance with the government agency style manuals
Scheduling travel, training, boards, meetings, calendars, events, etc
Providing logistics support to Career Service events
Processing cross career service and change in career service requests
Provide meeting support to a variety of Communities of Practice, working groups, technical reviews, boards, etc
Provide Records Management support
Processing and executing HR related functions and tasks in Human Resources Information Systems
Use advanced functions of Microsoft Office, SharePoint and Defense Travel System on a daily basis
Tracking and managing formal taskers workflow, completion and close-out Skills and Experience:
Bachelor’s Degree 7-10 years equivalent experience within related field
At least 12 months demonstrated experience directly supporting senior leaders' (General/Flag Officer, SES or corporate equivalent) da-to-day operations
At least 12 months demonstrated experience working within the Intelligence Community Desired
Society of Human Resource Management (SHRM) certification
At least 12 months demonstrated experience using at least 2 of the following tools - THE AGENCY Marketplace, NCERTS, MET and PeopleSoft.