SUMMARY:

We are looking for an organized and detailed oriented Accounting Assistant at Andrews Institute ASC. This position is responsible for identifying, recording, classifying, reporting, and interpreting all accounting data into accounting system on a daily, monthly, and annual basis.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Works closely with Accounting Manager and communicates effectively and professionally with patients, visitors, physicians, and coworkers
• Reviews, analyzes, modifies, and implements efficient and effective accounts payable processes, policies, and procedures
• Matches invoices with purchase orders and accurately codes invoices in systems (QuickBooks, Envi, Hybrent)
• Maintains accurate accounts payable invoice and payment records
• Ensures approval on all invoices, checks and refund requests
• Works with Supply Chain to ensure invoice discrepancies are resolved in a timely manner
• Processes AP and refund payments weekly (checks, P-card, ACH, and EFT)
• Reconciles vendor statements
• Reconciles company credit card expenses
• Reconciles accounts receivable reports with Business Office cash log for month-end close
• Audits and verifies expense reports
• Corrects errors or inconsistencies in financial entries, reports and documents and notifies administration promptly
• Monitors and analyzes daily banking transactions and reconciles payable and receivable balances with bank reports
• Processes all business transactions and journal entries in accounting system
• Ensures timely and accurate month-end close and reporting
• Prepares, reviews, and analyzes monthly financial reports detailing assets, liabilities, prepayments, debt schedules, and capital expenses
• Prepares, reviews, and analyzes financial reports required by regulatory agencies, banks, investors, and other external parties
• Prepares monthly budget variance report with explanation for variances
• Maintains fixed assets listing monthly and reports tangible property to county annually
• Adds, updates, and maintains vendor databases
• Prepare miscellaneous invoices upon request
• Assists with interim and year-end audits
• Analyzes and reports unclaimed funds to state
• Prepares year-end 1099s
• Work with Accounting Manager to prepare ad-hoc report requests
• Participates in facility committees, meetings, in-services, and activities
• Interacts with others in a positive, respectful, and considerate manner

QUALIFICATIONS:

• Comprehension of accounting, financial, and information system principals
• Understanding of general business concepts.
• Strong verbal and written communication skills
• Ability to work well with all levels of the organization.
• Detail oriented, with a willingness and desire to work with and through others to accomplish organizational goals.
• Proficient in project and time management
• Analysis and critical thinking skills