Overview

As we celebrate our Centennial year, we invite you to join us in shaping the next century of impact. Be a relentless force for a world of longer, healthier lives. Here at the American Heart Association, you matter and so does your career.

The American Heart Association has an excellent opportunity for a Sr. Manager, Operations.

This position is responsible for the day-to-day oversight of operations for the American Heart Association Advocacy Department.

The Sr Manager, Operations is responsible for manging a team of Operations Managers and Analysts to ensure highest and best use of funding. Leading department implementation of new Association-wide accounting system; provide outstanding budget practices to provide simplified, streamlined reporting tools related to the new system. Provide back-up to the Vice President of Business Operations and handle special projects as needed related to department and team objectives.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

* Be responsible for and handle operations, such as accounting, expense reporting, procurement; and form relationships with legal, external vendors and partners, to ensure that the overall business goals are achieved.

* Develop, prepare, and distribute monthly reports on variances to project requirements for leadership. Analyze financial activities from purchasing, contract terms and vendor invoices against budget. Provide reconciliation mentorship and recommendations.

* Act as lead in program budget preparation and facilitation including communicating procedures, distributing, and completing budget templates, training, and overseeing modifications or revisions. Coordinates with leadership team for preparation and submission to funding organization or related controls.

* Facilitates vendor contract management process to ensure contracts are reviewed and approved through internal Procurement and Legal procedures. Coordinates scheduling, execution and reporting against agreed contract terms.

* Collaborate with government grants team and grants administrator to ensure all federal rules and policies are followed, and that the project is managed with efficiency, integrity and with full compliance to American Heart Association's obligations to the government. Other duties, projects, or analyses as assigned, including participation of cross functional task forces.

Qualifications

* Bachelors Degree

* 5 - 8 years of meaningful work experience at a senior level

* Comprehensive experience applying the principles and practices of accounting, financial analysis, budget analysis and general business administration

* Experience in government grant project management;

* Extensive knowledge of budgeting, financial and reporting processes with government grants

* Proficient in large-scale purchasing, budget projection and planning, variance analysis, and reconciliation requirements. Ability to analyze financial data and interpret into narrative form

* Excellent in oral and written communications. Ability to communicate with all levels of American Heart Association staff. Ability to communicate to technology and non-technology staff

* Demonstrated ability to concurrently manage multiple projects.

Preferred Work Experience

* Three years of experience with developing and managing process (and process change) documentation

* Three years of experience working in a fast-paced, multifaceted environment. Excellent in working against deadlines to provide end product.

Compensation & Benefits

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.

* Compensation - Our goal is to ensure you have a competitive base salary. That's why we regularly review the market value of jobs and make adjustments, as needed.

* Performance and Recognition - You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.

* Benefits - We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.

* Professional Development - You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association's national online university, with more than 100,000 resources designed to meet your needs and busy schedule.

* Work-Life Harmonization - The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.

* Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association's 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.This position not a match with your skills? Click here to see other opportunities.

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