Job Summary

The primary function of the Project Administrator is to support project managers in the data management of their projects through the project life cycle in Dynamics. Other responsibilities include project management assistance, general office administration, preparation and distribution of engineering reports and proposals, basic accounting support, typing, and data entry, assisting Division Manager(s) with miscellaneous administrative projects, and completing other support activities as needed. All of this takes place within the framework of achieving the company's goals and vision.

Essential Duties and Responsibilities

Reasonable accommodations or workable solutions may be made to enable individuals with disabilities to perform essential functions.

• Project Management Support.
• Provide complex Dynamics project administrative support:
  • Standardized Project Setup
  • Support with Bookings
  • Invoicing Support
• Proposal Support with collaboration from the Project Managers and Marketing.
• Begin to specialize in some area of the project life cycle in Dynamics or other AET Business Systems.
• Responsible for day-to-day project administration activities. Including drafting project documents, coordinating daily work assignments for technicians or other staff.
• Facilitating communication on quality critical documentation needed for projects.
• Assists with calibration documentation.
• Format, proofread, assemble, and send documentation according to AET corporate standards. Includes but is not limited to reports, rough drafts, memos, and brochures.
• Supports day-to-day department needs and provides clerical duties as required.
• Assists department staff in preparation to meet deadlines for projects and other activities.
• Prepares and reviews correspondence, reports, documents, etc. for accuracy and proper formatting.
• Assist with travel/training arrangements for department personnel.
• Assist with sample intake and initial preparation, as needed.

Supervisory Responsibility

None

Qualifications and Education Requirements

• High School or Equivalent
• 3-5 years of office clerical or customer service experience
• Proficient with Microsoft Office 365
• Experience successfully supporting a fast-paced department or group

Preferred Skills

• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Ability to learn new programs and support teams at a high level with AET Business Systems (e.g., Qest, Dynamics, gINT, etc.)
• Construction Management interest
• Project Management background

Work Environment

This job primarily operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. This position will occasionally be required to operate in a field environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. The employee is occasionally required to sit; climb or balance, and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

AAP/EEO Statement

It is the policy of AET to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.