Empowering Role for Administrative Assistant in Multifamily Real Estate Brokerage
This Jobot Job is hosted by: Emily Klopfenstein
Are you a fit? Easy Apply now by clicking the "Apply" buttonand sending us your resume.
Salary: $50,000 - $70,000 per year
A bit about us:
Join a pioneering multifamily real estate brokerage that has carved a niche over two decades by specializing in investment sales of Class B and C buildings across diverse U.S. markets. We excel through a commitment to excellence, enhancing property values and maximizing client satisfaction through our comprehensive services.
Why join us?

• Experience a team-oriented environment where your work directly contributes to the company's success.
• Engage with industry professionals in a full-service, growth-focused setting.
• Benefit from a structured support system designed to enhance personal and professional development.
• Work in a role that offers variety and the opportunity to handle multiple aspects of the business, from marketing to client engagement.
• Thrive in a company that values meticulous organization, efficient multitasking, and detailed-oriented processes.

Job Details
This is a full-time on-site Executive Administrative Assistant role at a multifamily brokerage office located in Dallas, TX. The Executive Administrative Assistant will play a key role in providing marketing, administrative, and client support.
Responsibilities

• Prepare meeting agendas and attend weekly team meetings
• Support a team of Real Estate professionals by collecting pertinent documentation, sending email blasts, assisting with developing marketing and sales materials, scheduling property tours, etc.
• Liaise between the supervising broker, clients, and vendors
• Coordinate seller deliverables for due diligence
• Monitor contract variances through the escrow process
• Manage company databases, create marketing reports, prepare content for presentations, etc.
• Maintain stock of office supplies and resources
• Deliver messages from phone calls, emails, other messages to the relevant agent
• Execute basic HR functions
• Draft documents as needed
• Coordinate site visits with property owners
• Manage company calendars
• Pay invoices
• Create and post social media content as needed
• Support the Owner/Broker with other tasks as needed

Qualifications

• Experience in the real estate industry is highly preferred
• Ability to multitask and prioritize tasks efficiently
• Highly organized and detail-oriented
• Proficient in Microsoft Office and Google Suite
• Strong administrative assistance, communication, and phone etiquette skills
• Excellent clerical skills
• Possesses discernment for working with confidential information and tight deadlines

Interested in hearing more? Easy Apply now by clicking the "Apply" button.