Position: Accounts Payable Specialist

Hours/Week: Full Time

Compensation range: $21.00 / Hour

Reports to: Kaylynn Lance, Director of Finance

Internal Job Code: FIN-AP

Organization Overview

Since 1906 YWCA Utah has been a voice for women, a force for change, and a place for hope. Our enduring belief is that better lives for women – all women – will lead to stronger families and communities. YWCA is Utah’s most comprehensive provider of family violence services; our programs include walk-in services and a crisis line, emergency shelter, transitional housing, children’s programs, and a vast array of supportive services. In addition to our work in the area of family violence, the YWCA also reaches out broadly into the community with offerings for every woman, including a nationally accredited child care and early education center, leadership opportunities for women at all life stages, and opportunities to participate more fully in civic life.

Mission: YWCA Utah is dedicated to eliminating racism, empowering women,

and promoting peace, justice, freedom, and dignity for all.

YWCA Utah is an equal employment opportunity employer and values a diverse workplace.

Benefits – Full-Time

In addition to being a part of an organization dedicated to race & gender equity in Utah, benefits of working at YWCA include:

• Paid parental leave (six weeks after 12 months of employment)
• Generous package of vacation, sick, and bereavement time available to all employees (amount accrued varies based on hours/week)
• Health and dental insurance eligibility for employees, partners, and dependents
• 11 paid holidays
• Employer retirement contribution of up to 10.5% of gross annual salary when eligible
• Professional development with internal and external training opportunities
• Free Employee Assistance Program providing counseling options to employees, partners, and dependents

Position Summary

The Accounts Payable Specialist plays a crucial role within the finance department of our non-profit organization. Reporting to the Director of Finance, this position is responsible for managing the accounts payable process efficiently and accurately, as well as ensuring timely processing and recording of cash receipts. The ideal candidate will have strong attention to detail, excellent organizational skills, and a commitment to our mission of eliminating racism and empowering women.

Essential Job functions

• Accounts Payable Management:
  • Process invoices accurately and efficiently, ensuring appropriate documentation and approval procedures are followed.
  • Review and verify invoices and payment requests for accuracy, completeness, and adherence to organizational policies and procedures.
  • Code and enter invoices into the accounting system, ensuring proper allocation to respective programs or departments.
  • Prepare and perform weekly check runs or electronic payments as per established schedules.
  • Respond to vendor inquiries and resolve discrepancies in a timely manner.
  • Reconcile vendor statements and address any outstanding issues.
• Cash Receipts Processing:
  • Receive, record, and deposit incoming cash, checks, and electronic payments promptly and accurately.
  • Prepare and post cash receipts batches to the accounting system, ensuring proper allocation to relevant accounts and programs.
• Financial Reporting and Analysis:
  • Provide support for financial audits by ensuring accurate and complete documentation of accounts payable and cash receipts transactions.
  • Assist in generating and evaluating accounts payable aging report for monthly errors.

• Compliance and Internal Controls:
  • Ensure compliance with relevant accounting standards, tax regulations, and internal control procedures.
  • Identify opportunities for process improvements and contribute to the development and implementation of best practices in accounts payable and cash receipts processing.
• Collaboration and Communication:
  • Collaborate with other departments to ensure accurate coding of expenses and proper documentation of revenue.
  • Communicate effectively with vendors and co-workers to resolve inquiries and issues related to accounts payable and cash receipts.

Competencies & Essential Skills:

• Problem Solving/Analytical Thinker: Ability to solve and analyze problems effectively and efficiently.
• Communication/Interpersonal Skills: Ability to provide exceptional customer service to supporters, partners, board members and co-workers. Exceptional communication skills and ability to respond to difficult situations.
• Time Management: Ability to multitask and work efficiently within close time constraints. Ability to work under pressure and in a stressful environment.
• Business Knowledge: Ability to master the components of a multi-disciplinary and multi-programmatic organization and partner organizations. Knowledge and understanding of Anti-racism, gender equity and violence against women.
• Organization: Strong organizational skills and ability to prioritize efficiently and meet deadlines.
• Judgement and Decision Making: Ability to exercise initiative, sound judgement and problem solving techniques in the decision-making process.
• Technology/Tools: Ability to use various computer systems and applications including proficiency in online and electronic communication strategies.
• Commitment to mission: Demonstrates commitment to YWCA Utah’s mission and philosophy. Actively engages in YWCA Utah’s anti-racism work.
• Compliance: Adhere to YWCA Utah’s policies and is committed to act legally and ethically within the scope of the work.

Ideal candidates will have the following:

1. Welcoming & inclusive personality
2. General knowledge of direct victim services, violence against women and sexual violence issues; gender and race equity, from a feminist perspective.
3. Understanding of equity, anti-oppression and trauma-informed philosophies.

Qualifications

• An understanding of, and agreement with, YWCA Utah’s mission, values and philosophy regarding the elimination of racism, empowerment of women and commitment to anti-oppression work and social justice.
• Understanding and commitment to issues of cultural diversity and anti-racism.
• Ability to work scheduled hours on a regular basis, some weekends and evenings required.
• Proficiency with general office duties, computer systems and technology such as Microsoft Excel.
• Proficiency in accounting software such as NetSuite.
• Excellent writing, interpersonal communication, and public speaking skills.
• Strong attention to detail and accuracy in data entry.
• Excellent organizational, analytical, and problem-solving skills.
• Demonstrated ability to work independently, manage time, evaluate progress, and adjust activities to complete projects within established timeframe.
• Demonstrated experience functioning within multidisciplinary settings.
• Skilled in establishing effective working relationships.
• Ability to collaborate and invite collaboration.
• Able to demonstrate skills in effective communication, conflict resolution and problem solving.
• If driving on business, a valid Utah driver’s license, access to an automobile, and valid auto insurance required.

Physical/Sensory Demands

Work is generally performed in a safe office environment. While performing the duties of this job, the employee is regularly required to: sit for long periods of time; use computer to enter data; use telephone to converse with customers and employees; walk and stand for long periods of time; perform repetitive wrist, hand and/or finger movement. Travel to attend conferences, training, outreach and other events occurs routinely. Rarely required to lift up to 30 lbs.

Equal Opportunity Employer

YWCA Utah is an Equal Opportunity Employer (EOE). If you need assistance or an accommodation during the application process due to disability, it is available upon request. No applicant will be penalized as a result of such a request.