The Accounting Clerk will operate as a key member of the accounting team, working directly with Finance Accounting Specialist. This individual will be cross-trained in duties and responsibilities for both A/R and A/P and support both operations of the finance team. They will also support month-end close process and assist with financial reporting and closing timeframes.

The most qualified candidate must be able to work in a fast-paced environment and have a high level of diplomacy and confidentiality

Accounts Payable:

• Produce reports as required by management and manage excel documents with data/tracking
• Cross-training & support for Accounts Payable Specialist
• Verify invoices against purchase orders in BuildOps, reconcile receipts with vendor bills, and ensure goods or services were received before issuing payment to vendors.
• Confirm amounts and safeguard company profitability.
• Confirm/verify any vendor bill discrepancies and confirm cost in item price to verify inventory prices in database
• Assist with tracking asset transactions for monthly asset reconciliation
• Track company certificates of insurance (COIs) and assist with year-end audit process
• Reconcile credit card statements and secure receipts for all transactions
• Clarify any questionable invoice items, prices or receiving of signatures/approvals where necessary
• Assemble and review vendor and subcontractor invoices to be completed for payment. Support bi-weekly check runs, keeping organized payment records for historical accuracy
• Protect businesses against unintentional overpayment
• Track early pay discounts and manage larger accounts’ credit programs
• Support for monthly statement reviews of vendor accounts, seeking to tie out balances
• Support in securing vendor credits for returns and core charge refunds
• Pivotal team member involved with month-end preparation and truing up of accounts

Accounts Receivable:

• Serve as key member of accounting team
• Support to A/R department to complete weekly billing of completed work orders and resolution of billing discrepancies from purchasing resolution to cost register verification
• Issue adjustments, where needed
• Track Collection progress, contacting clients for payment
• Negotiate payment arrangements with past due customer accounts
• Send past due accounts to third party collection agency
• Process credit card payments for customers
• Resolve payment discrepancies
• Process transactions and perform accounting duties such as account maintenance, customer statements prep, managing collection records, providing ad hoc reporting
• Submit billing and final paperwork needed into third part portals
• Produce reports as required by management
• Month end billing and preparation of collection records and truing up accounts
• May participate in projects on and off the finance/accounting Team
• Cross-training & Support for Accounts Receivable Specialist
• Track collection information Month end preparation assistance

Job Type: Full-time

Pay: $22.89 - $27.57 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Overtime pay

Ability to Relocate:

• Dallas, TX 75227: Relocate before starting work (Required)

Work Location: In person