Job Title : Procurement / Acquisition Specialist

Location : Chicago, IL

Department : Information Technology

Job Type : Full-Time

About Old Republic :

Old Republic International Corporation traces its beginnings back to 1923. Old Republic is one of America’s 50 largest shareholder-owned insurance businesses and currently ranks among the Fortune 500 list of the Nation’s biggest companies.

Old Republic is primarily a commercial lines underwriter serving the insurance needs of a large number of organizations, including many of America’s leading industrial and financial services institutions.

Located on Michigan Avenue, in the heart of downtown Chicago ( The Loop ), the Old Republic Building (Headquarters) is close to several public transportation lines and parking locations.

Position Overview :

The Procurement / Acquisition Specialist is responsible for managing the procurement of IT hardware, software, and services, ensuring operational requirements and standards are met.

This role involves detailed inventory management, processing orders, and maintaining strong vendor relationships to support the IT department's dynamic needs.

Your responsibilities :

• Process orders for approved IT equipment and software, ensuring alignment with delivery times and user requirements.
• Maintain awareness of company equipment and licensing standards, challenging non-standard requests.
• Manage inventory to ensure standard items are replenished; collaborate with management to maintain stock levels.
• Handle requests related to external contractors, document signatures, and changes in employee status including new hires, name changes, and separations.
• Track hardware / software inventory per user and ensure the return of equipment upon user separation.
• Obtain, order, and label hardware / software for new users, collaborating with managers for any clarifications.
• Software Licensing and Renewals :
• Monitor and compare renewal costs with previous contracts, notifying business owners of cost differences and obtaining necessary approvals.
• Assist in software license management including balancing, true-ups, and audits.
• Manage the annual renewal project, strategizing task completion for each renewal.
• Prepare and present a summary list for monthly Technology Acquisition Planning sessions (TAPS) reviews, including relevant business owners and details to facilitate discussions.
• Maintain a stock of standard licensing to accommodate organizational growth and immediate needs.
• Other Duties :
• Support IT managers and teams with monthly reports, research, and other administrative services.
• Process routine document signatures and update vendor files.
• Perform additional duties as assigned by the IT department.

Your qualifications :

• Bachelor’s degree in Business, IT, Supply Chain Management, or relevant experience.
• Proven experience in IT procurement, with a strong understanding of inventory and vendor management.
• Excellent organizational and communication skills, with an ability to handle multiple tasks simultaneously.
• Proficient in procurement software.

Old Republic International ORI is an Equal Opportunity Employer. ORI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Last updated : 2024-05-24