We are looking for an energetic and capable office assistant to assist us with office administration and run weekly payroll in our locally owned and operated asphalt paving company. In this role, you will be responsible for processing documents, maintaining databases, liaising with the public, running weekly payroll through Quick Books Online, and maintaining the office.
You should possess excellent written and verbal communication skills, demonstrate experience in a secretarial role, organization and professionalism, and a working knowledge of Quick Books Online. 
Responsibilities:
*Processing, typing, editing, and formatting reports and documents in Word and Excel.
*Filing documents, as well as entering data and maintaining databases.
*Managing, maintaining, and improving the company's social media presence including, but not limited to, Facebook and Instagram.
*Communicating with internal departments and the public.
*Directing internal and external calls, emails, and faxes to designated departments.
*Arranging and scheduling appointments, meetings, and events.
*Assisting with copying, scanning, faxing, emailing, note-taking, and travel bookings.
*Observing best business practices and professionalism.
*Collating and entering vendor expenses.
*Invoicing customers.
*Processing accounts receivable.
*Maintaining accuracy of the general ledger.
*Managing the Quick Books Online payroll system.
Preferred Experience:
*Quick Books Online Payroll and Time
*Experience with accounting and bookkeeping software.
*Attention to detail.
*Ability to work on a strict deadline.
*Knowledge and experience with Certified Payroll (Prevailing Wage) and Davis-Bacon Act payroll.
*Good communication skills.
*Proficiency in managing documents, spreadsheets, and databases.
*Liaising internally and externally on administrative matters.
*Exceptional filing, recordkeeping, and organizational skills.
*Working knowledge of printers, faxes, copiers, and scanners.
*Proficiency in appointment scheduling and call forwarding systems.
*Excellent written and verbal communication skills.
*Exceptional interpersonal skills.