Join our global team dedicated to innovation and initiative, where physical walls and different time zones don’t limit, but encourage, collaboration. Where all contributions and new ideas are explored with an open mind and work is driven by our shared values: be courageous, be accountable, be honest, be inclusive and elevate others. Job Description Summary Job Description THE OFFICE MANAGER ROLE (PART-TIME 20 HOURS PER WEEK) The Office Manager ensures an efficient and comfortable work environment for staff throughout all Alira Health offices. The role is based in our US headquarters in Framingham, MA and requires coordination and collaboration with our other offices around the world. We seek a candidate who will take ownership of the role and seek to continually improve our policies, processes and environment. The Office Manager has a wide-ranging role that requires a strong service mindset, excellent organization skills with the ability to prioritize well, and a positive, can-do approach. The goal of this position is to ensure the facilities, technologies, supplies and daily operations support helps to promote a productive office for all. ESSENTIAL JOB FUNCTIONS General Operations -Oversee building management and facility vendors on a variety of facility-related issues, including, but not limited to functionality of equipment, HVAC, noise management, repairs, movement of office equipment and furniture and cleanliness. -Order, organize and maintain office and kitchen supplies. -Ensure visitors are greeted, sign-in to visitor system, meet with their Alira Health hosts and are assisted with any special requests, IT information, food/drink, travel arrangements. -Help to manage schedules for corporate cars and corporate apartment; ensure both are insured, in good repair, and leases renewed when appropriate. -Retrieve daily mail and packages; ensure delivery/notification to intended personnel. -Manage/schedule vendors; approve and pay invoices/bills accordingly. -Plan and execute office functions, lunches and gatherings (for the whole company or just certain departments. Send out invites and organize the event (ie secure food/ decorations/ set up and clean up/etc). -Help with the execution of local and global initiatives within the office under the direction of HR and/or marketing. -Meet regularly with other OM’s to keep up to speed on what’s going on in other offices and collaborate with each other. -Assist in the gathering of documentation: prepping and mailing when needed/asked. -Oversee the management of our collaborative space at CIC in Cambridge. -Work with Director of Global Administration to ensure logistics/budget of office are accounted for. Company Technology -Ensure all office equipment (work stations/copier/etc) is in good working order. Operate all office equipment; provide basic diagnostics for issues and provide repair/replacement and basic training. PREPARATION, KNOWLEDGE, SKILLS & ABILITIES Requirements -Solutions-oriented, with well-developed customer service skills -Good oral and written communication skills -Strong written and verbal communication skills in English -Professional demeanor and presence, able to effectively represent Alira Health -Self-starter who thrives in a collaborative, yet less structured team environment WORKING CONDITIONS/PHYSICAL DEMANDS -Normal office working conditions including frequent sitting, standing, bending, twisting, and computer monitor use. Occasional lifting up to 30 lbs. -We will not sponsor work visas. Languages Education Contract Type Regular Alira Health is a global advisory firm providing consulting and research and clinical development services whose mission is to humanize healthcare and life sciences, in partnership with patients, through innovative technologies and expert guidance. From development to medical care, we complement the expertise of our Pharma, Biotech, and MedTech clients with a full spectrum of services across their entire solutions lifecycle. With offices around the world, Alira Health provides a vibrant and creative environment with benefits that include professional development, global travel, flexible work programs and more. We welcome your passion and drive, talent and entrepreneurial spirit, sense of service and teamwork. We are an integrated team of over 800 scientists, strategists, economists, clinicians, and biostatisticians representing over 30 nationalities. This broad global perspective and cultural richness has a direct impact on providing innovative solutions for our clients that lead to higher standards of care and an improved patient experience. Learn more Introduce yourself to our Recruiters! Apply to one of our open jobs or send us your spontaneous application.