Summary:
• Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
• Review and verify vendor invoices and check requests
• Sort, code, and match invoices
• Set invoices up for payment
• Enter and upload invoices into system
• Track expenses and process expense reports
• Prepare and perform check runs
• Post transactions to journal, ledgers and other records
• Reconcile accounts payable transactions between general ledger and AP sub-ledger
• Monitor accounts to ensure payments are up to date
• Research and resolve invoice discrepancies and issues
• Maintain vendor files
• Correspond with vendors and respond to inquires
• Produce monthly reports
• Assist with month end closing
• Provide supporting documentation for audit
Competencies
• Dependability - Follows instructions, responds to management direction. Ability to meet deadlines
• Planning/Organizing -Prioritizes and plans work activities; uses time efficiently. Attention to Detail and accuracy
• Confidentiality
• Judgment
• Communication skills
• Problem solving skills
• Team Work
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
• Knowledge of accounts payable
• Knowledge of general accounting procedures
• Proficient in data entry and management
• 1-3 years of accounts payable or general accounting experience
Language Skills:
• Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills:
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Ability:
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Computer Skills:
• Proficient in all Microsoft Office applications (Word, Excel, Outlook)
Certificates, Licenses, Registrations, etc.:
• Basic understanding of general accounting principles
• Working knowledge of general office procedures, filing systems, data entry techniques and business equipment
• Detail oriented and able to manage multiple projects simultaneously
• Effective at fostering strong relationships with multiple levels of business personnel
Physical Demands:
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is occasionally required to walk and sit.
Work Environment:
• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.
ADDITIONAL NOTES: ALIGN PRECISION is an Equal Opportunity Employee and wholeheartedly supports diversity in the workplace as a basic premise for business success. All employees of ALIGN PRECISION are employed on an at-will basis. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.