Job Description:

This position performs a wide variety of administrative and clerical support to the Executive Director of Human Resources. This work includes: providing general office management support, balancing the HR department budget and making payments to vendors and preparing correspondence documents and presentations for the executive director. This is a confidential position that helps process highly confidential and sensitive documents for staff and student matters. For more information about the Department of Human Resources please visit the webpage at:

This position reports directly to the Executive Director of Human Resources.
Qualifications:

Education: High School degree required. Bachelor's degree is highly preferred.

Experience:

• Minimum 3 years of job-related work experience.
• Experience in the public education sector is preferred.
• Work experience must include extensive and excellent computer software skills (e.g. MS Word, Excel, and PowerPoint; use of online time-and-attendance software, on-line invoice and payment software, Google calendar and Google documents, use of Zoom video, etc

Essential Functions:

• Helps manage the HR budget including travel reimbursement, ordering of materials and supplies, and other items as requested.
• Coordinates meetings and activities in support of assigned HR tasks and activities.
• Receives calls for assistance and takes appropriate actions and/or directs to appropriate division staff for resolution.
• Maintains a wide variety of files, contracts, and records (confidential/non-confidential) to provide documentation in accordance with administrative and legal requirements.
• Develops, disseminates, and maintains standards for department memos, PowerPoints, agendas, project plans, newsletters, flyers, etc.
• Provides guidance and support to the HR lobby and reception area.
• Manages requests for temporary staff services and maintains coordination with staffing agencies.
• Prepares a wide variety of written materials (e.g. Board memos, PowerPoint slides, reports, letters, meeting minutes, etc.) to support the executive director.
• Researches a wide variety of topics (e.g. current practices, policies, education codes, etc.) to provide information for addressing a variety of administrative requirements.
• Responds to a wide variety of inquiries from internal and external parties (e.g. staff, parents, students, public agencies, etc.) to provide information, facilitate communication among parties, and/or provide direction.
• Assists other personnel as may be required to ensure an efficient and effective work environment.
• Performs other duties as assigned by the Executive Director of Human Resources

Funding:

• This is a grant-funded position.

On-site Work Requirement:

• Onsite work attendance is required. Applicant must be able to work in the physical office (1340 Braddock Place) during a regular five-day work week.
• Mask wear may be required. Compliance is required with public health requirements as directed.

Clearances:

• Criminal Justice Fingerprint/Background Clearance.
• Tuberculosis Skin Test.

WP