Position Title: Office Administrator
Division: AGI Commercial
Location: 4511 N. Northview Ave., Sioux Falls, SD 57107-0833

About AGI

AGI is a global food-based infrastructure company publicly traded in Canada. With over 4,200 employees and over 30 global manufacturing brands, AGI is a leading provider of equipment and technology solutions for agricultural commodities including seed, fertilizer, grain and feed systems and an expanding platform for food processing facilities.

Sioux Falls, SD – Hi Roller® manufactures a line of premier commercial enclosed, dust-tight and self-reloading conveyors, designed for installation in grain handling facilities, soy and corn processing operations and industrial operations. As part of our success, we need the best and most talented employees in the world.

The Opportunity

The Office Administrator will perform routine clerical and administrative functions such as providing information to callers, scheduling appointments, organizing and maintaining paper and electronic files, and drafting correspondence.

The Team

Reporting directly to the Plant Manager, this role will play a key part in running in the day-day for the Sioux Falls location.

Responsibilities

• Direct phone calls to proper personnel.
• Schedule preventive maintenance and schedule, distribute and close work orders.
• Responsible for data entry for the Safety Incident Reporting.
• Maintain/sync Safety Training Matrix, Attendance Tracker, and OHT (online safety training system.
• Maintain Safety Training Matrix for training completions.
• Enter inventory tags into system.
• Assist Accounting Department with pulling files/documents for audit requests and additional tasks and projects as needed.
• Open/distribute/send the US Mail on a daily basis.
• Assist co-workers with printing, scanning, faxing, and mailing documents.
• Assist Sales department with miscellaneous tasks.
• Enter jobs in database after they have been invoiced
• Clean up the database when necessary
• Prepare documents for customers including Hi Roller and Tramco Manuals and Hi Roller Drawings documents.
• Filing plus any other additional tasks and projects as needed.
• Manage inventory levels for office supplies and break room supplies.
• Manage AGI Clothing inventory, ordering, tracking, and distributing. Track clothing reimbursements.
• Daily office breakroom, bathrooms, and front entrance area cleanup.
• Other duties as assigned.

Qualifications

• High School Graduate or General Education Degree (GED) is mandatory.
• 3-5 years prior experience in administrative tasks and document control preferred.
• Proficiency with Outlook, PowerPoint, Word, Excel
• Strong attention to detail
• Ability to keep information very confidential
• Take initiative and ownership for customer service and be a self-starter who is motivated internally to set high standards of performance
• Work well in a collaborative environment with demonstrated success building and maintaining positive relationships with stakeholders and colleagues
• Excellent verbal and written communication
• Demonstrate a structured approach to prioritizing and ensuring that multiple priorities and customer needs are met in a timely manner
• Seek to exceed expectations of internal and external clients
• Tact, diplomacy and creative problem-solving capabilities within a dynamic, rapidly growing business.
• Adept at exercising discretion, maintaining confidentiality and building trust

AGI is an equal opportunity employer and values diversity. All employment is decided on the basis of qualifications, merit and business need.
Accommodations are available upon request for candidates with a disability taking part in the recruitment process and once hired.