BOOKKEEPER/ASSISTANT OFFICE MANAGER

We at Affordable Sign & Neon are passionately dedicated to the sign and graphics industry. Maintaining our high standards of customer satisfaction is the foundation of who we are and what we provide. From initial consultation to sign completion and installation, we are committed to exceeding every customer’s expectations. For over 40 years we have been a full service sign business that continues to produce a wide range of lighted signs, custom neon, digital printed graphics, vehicle lettering and banners. We serve small businesses through large corporate accounts.

Affordable Signs and Neon Job Description:

Bookkeeper/ Assistant Office Manager Job Description

Monday-Friday 8am-5pm

NO REMOTE WORK OR CONTRACTORS

Rate: Top Pay for Top Applicant

· Job Description:

o Daily use of QuickBooks Premier Desktop to:

§ Create estimates and invoices

§ Track billing

§ Pay bills and other expenses

§ Keep track of company funds

§ Pay Sales Tax

§ Make Journal Entries

§ Bank reconciliations

o Work directly with the owner on budgeting and billing clients.

o Run bi-weekly payroll in ADP Run

o Make calls to collect past due invoices

o Make bank runs to deposit checks

o Work with CPA for tax and compliance purposes

o Run monthly sales tax

o Support others in the office with needed documents and information

o Work with insurance brokers to keep everything running smoothly

o Talk with clients and customers over the phone and in person about their signs, invoices/proposals, and/or direct their calls to the appropriate person.

· Job Requirements:

o Monday – Friday 8am-5pm, must be flexible. Will be expected to open and close on occasion

o Ability to complete tasks in a timely manner

o Must have background in bookkeeping with QuickBooks Desktop

o Friendly personable personality, will be dealing with clients often

§ Must be willing to learn about the sign industry to be able to talk to customers about their signs and projects.

o Ability to stay organized when busy

· Programs and tools used

o QuickBooks Premier Desktop

o Other related websites to pay bills online

o Updating legal work place policies through MOSH website

· Required Experience

o Prior experience in this field.

o 3 professional references (not friends or family that you have worked with in this field).

o 3-5 years of accounting and office management experience

o Schooling is a bonus but not a must if experience is matched.

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• QuickBooks Desktop: 5 years (Required)
• assistant office manager: 5 years (Required)

License/Certification:

• Driver's License (Required)

Ability to Relocate:

• Frederick, MD 21704: Relocate before starting work (Required)

Work Location: In person