Advanced Training Institute (ATI) is looking to hire an accounting coordinator.

Under the direction of the Campus Director, this confidential position will coordinate with the corporate business manager and corporate accounting and finance to manage revenue recognition, accounts receivable, expenses, and month-end reporting. This position also manages cash, disburses payments, and interacts with students, for account management. The coordinator assists the Campus Director to have new employees complete pre-hire paperwork.

Essential Duties and Responsibilities:

Student Services

· Meet with students in person or on the phone to set up student payment plans with third-party servicers and vendors, such as Tuition Options and UNISA.

· Receive student payment and provide receipt.

· Provide “clearance” after reviewing ledgers to students scheduled for externship.

· Conduct exit-interviews with students prior to graduation.

Revenue Recognition & Adjustments

· Registration billing: post all student charges to the student ledger in the student information system for all new and re-entry students.

· Perform institutional refunds and tuition adjustments when students withdraw from program.

· Conduct month-end close in the student information system within 5 business days after end of month.

· Running month-end reports including revenue reports

Accounts Receivable (AR) management:

· Daily review student ledgers and AR balances and work with Third Party to ensure students are current on their payment.

· Create progress reports and invoices for third-party tuition billing.

· Collecting student payments and preparing bank deposit for Campus Director or designee to take to the bank.

· Set up and run automatic payments daily.

· Maintain aging of student accounts, weekly past due report to Campus Director, Vice-President of Finance and Management.

· Works with the Finance team to ensure bank deposits for student collections reconcile with the student information system.

· Review non-performing loans with school management and recommend action.

Accounts Payable

· Open all invoices received at campus and enter into the accounting system.

· Ensure that all invoices have been sent to the Corporate Finance team.

· Process and track purchase orders and submit purchase orders for proper approval.

· Oversee check request process for credit balance, grad gift, reimbursement, and expense checks.

· Prepare timely and accurate institutional refund calculations for every drop and post tuition adjustments to the ledger.

· Assist campus director with reconciliation of credit card expenses on a monthly basis.

Asset Management

· Maintain and reconcile petty cash on an on-going basis.

· Maintain and reconcile, daily, student credit-card payment transactions.

· Manage school’s inventory: books, uniforms, supplies and ensure compliance with school budget.

· Manage program specific supplies orders vs budget and make adjustments based on student population fluctuations.

· Ensure that ALL purchases are pre-approved by the Campus Director and corporate leadership and include completed purchase order forms.

· Quarterly reporting of Student: Faculty ratios to ensure proper faculty loads sent to Campus Director and corporate executive team.

· Works with the Finance team and Operations team on inventory management and reconciliation

· Assist Campus Director with institutional budget achievement, or better.

Compliance & Reporting

· Annually, assist with annual GAAP and SFA Audits

· Assist Vice-President of Finance with year-end reconciliations such as inventory, petty-cash, student account reconciliations for 90/10 reporting, etc.

· As needed, assist with accreditation, State and Federal reports

· Annually, prepare 1098T Tax Forms

· Assist Campus Director and Corporate HR in onboarding new employees.

· Review and approve payroll rosters and hours worked based on campus budget.

· Works with campus director and VP of Finance to ensure that payroll is submitted accurately and timely.

Qualifications Requirements

· Associate degree or higher degree preferred with an emphasis in accounting.

· Two or more years of related work experience working with accounts receivable and accounts payable.

· Math proficiency and computer literacy.

NO PHONE CALLS PLEASE

Email Resume to:

ababayan@atitraining.edu

sclaiborne@mikhailed.com

NO PHONE CALLS PLEASE

AN EQUAL OPPORTUNITY EMPLOYER. Advanced Training Institute is an Equal Opportunity Employer and service provider for all individuals, including those with disabilities. Mikhail Education Corporation does not discriminate against any person, but rather bases all employment decisions on an individual’s demonstrated, job-related ability, skill, and knowledge. It is our policy to provide equal employment opportunities for all without regard to mental or physical disability, genetic information of any individual or of his/her family, race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, or veteran status. Equal opportunity is also provided in assignments, training, compensation, transfers, promotions, classification, referral, benefit programs, and discharge.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person