• Self-prioritize between multiple tasks and communicate with requesters on progress and timing of requests
• Raise any bandwidth issues to Producers, Lead Producers, Executive Producers, etc.
• Work with Producers to refine and streamline production processes
• Attend shoots if needed to operate as a production support on set
• Maintain production tracker spreadsheets and budget tracker spreadsheets
• Coordinate pre-production meetings, tech scouts, and post production meetings
• Create and distribute call sheets to internal and external crew and talent
• Collect and organize crew contact info and update/curate crew databases
• Book and coordinate crew for onsite and offsite productions
• Retrieve vendor quotes for crew from various external vendors, submit purchase requests and track purchase orders
• Coordinate and plan productions with tools like Jira, Google Drive Suite, etc.
• Properly close out productions by organizing and communicating actualized expenses
• Coordinate talent release forms and other legal production documents as needed
• Collect production receipts and ensure that they are preserved for expensing
• Assist with scouting production locations and film permitting
• Build and maintain budgets
• Schedule, plan, create and manage production schedules
• Track expenses/budget, process invoices, assist in keeping productions in-budget
• Secure shooting locations and arrange transportation/accommodations as needed
• Hire & manage production assistants, liaise between various departments to ensure everyone is on the same page regarding schedules, changes & updates
• Ensure productions comply with regulations & labor laws and obtain permits and insurance
• Manage safety protocols, emergency procedures & risk assessment
• Assist in coordinating DIT and post production support
• Keep detailed records of production activities, expenses & contracts
• Find solutions when encountering unexpected challenges
• Support the production team by ensuring they have the resources and info needed

Required Qualifications & Experience:

• Can work on-site from our client’s Santa Monica office M-F
• A minimum of 2 years of work experience with a production company, studio, or on film/TV projects
• Knowledgable of aspects of video production, pre-production, and/or post-production
• Competency with Mac OS and iOS
• Proficiency with Google Suite applications (Drive, Sheets, Slides, Docs, etc.)
• Ability to safely lift and carry equipment weighing 25 lbs or more

Nice-to-Have Qualifications & Experience:

• Fluency with social media platforms and best practices
• Experience Jira user and/or developer
• Familiarity with Adobe Creative Cloud programs (especially Premiere Pro)
• A good knowledge of film set equipment (c-stands, backdrops, tripods, etc.)
• A good knowledge of cameras, microphones and editing tools