Description

Primary Duties & Responsibilities

1. Fiscal Management

a. Responsible for all financial activity utilizing budget, internal control, reporting and audit tools.

b. Responsible for development and administering organization’s financial policies and procedures.

c. Develops and monitors the annual operating budget, initiating revisions as required.

d. Responsible for month and annual-close processes, including reconciliation of practice management system activity to the general ledger.

e. Responsible for annual financial and pension audits including correspondence with external auditors and State/Federal agencies.

f. Responsible for internal control practices and written procedures.

g. Maintains and monitors capital budgets.

h. Fiduciary and signature authority for cash and investment accounts.

i. Reviews and approves capital expenditure requests, ensuring compliance with policy.

j. Reviews and approves vendor, agency and insurance contracts.

k. Responsible for administration of the 401(k) plan, acting as fiduciary and trustee.

l. Maintains minutes for 401(k) Trustee meetings and maintains master files of Plan documents.

m. Responsible for compliance to investment policy, monitoring investment performance of corporate holdings and management of investment advisor

n. Assists Human Resources in review and revision of benefit plans, compensation structure and staffing levels.

o. Monitors patient accounts receivable monthly to ascertain effectiveness of practice management system workflow.

p. Maintains and updates charge schedules annually.

q. Reviews lines of business quarterly to determine solvency.

r. Monitors costs for savings opportunities.

s. Prepares cash and budget forecasts routinely.

2. Grants and Federal Reporting

a. Prepares and presents the annual federal grant budget to Executive leadership and Board of Directors.

b. Submits the federal grant budget and supporting schedules per agency requirements within the Electronic Handbook (EHB).

c. Maintains master grant files with supporting documentation, agency correspondence and award notifications.

d. Prepares and submits quarterly and/or annual financial reports as required by the grantor, including the Federal Financial Report (FFR) and financial and federal audit reports.

e. Maintains working knowledge of Uniform Guidance Compliance requirements.

f. Responsible for the annual completion of the Uniform Data System (UDS) report and submitting electronically via the EHB.

g. Communicates with the UDS Editor regarding variances or anomalies in the reported data and executing revisions as required for finalization of the report.

h. Prepares budget information for additional grant opportunities and assists in application and management of awarded funds.

3. Other accounting responsibilities

a. Working knowledge of Federal and State fiscal regulations, including cost report, coding and reimbursement requirements of major payors.

b. Responsible for filing of annual Medicare Cost Report filing.

c. Responsible for monitoring of the Medicaid Cost Report filing.

d. Review of financial ratios for compliance to Business Plan

e. Financial system administration and security.

f. Responsible for the sliding fee program including review of internal audit findings and educating staff on program requirements.

4. Board of Directors relationship and responsibilities

a. Holds monthly meetings with the Board Finance Committee.

b. Reviews detail of monthly financial activity and financial statement with the Board Finance Committee

c. Presents FASB 117 financial statements monthly, federal and operating budgets, audits

and 990 for review and acceptance/approval by the Board.

d. Presents fiscal policies to the Board for review and approval.

5. Human Resources duties and responsibilities

a. Participates in the development of recruitment and retention strategies

b. Effectively supervises employees

c. Participates in interviewing and candidate selection process

d. Develops and coordinates new employee orientation and on boarding program within the department

e. Creates and tracks training program within the department

f. Maintains documentation and follows corrective action process

g. Completes performance appraisal process per established policies

6. Strategic Planning duties and responsibilities

a. Develops and maintains departmental scorecard

b. Continually strives to meet strategic goals

c. Communicates strategic imperatives to staff regularly at staff meetings

7. Budgeting duties and responsibilities

a. Develops annual operating budget

b. Effectively manages expenses for the department

c. Effectively manages staffing to budgeted FTEs

8. Leadership duties and responsibilities

a. Actively participates in Executive Team Meetings

b. Assures that staff is aware of strategic imperatives, organization goals, mission, vision and current projects

c. Active participant in community events

d. Communicates effectively with patients and all levels of the organization in a professional and timely manner

e. Develops and maintains policies and procedures as appropriate to role

f. Seeks out educational opportunities, stays current with trends and implements appropriate changes within area of responsibility

9. Quality Improvement duties and responsibilities

a. Utilizes the Plan, Do, Check, Act (PDCA) cycle

b. Reviews, investigates and responds to complaints within the allowed time frame

c. Reviews, investigates and responds to unusual events within the allowed time frame

Qualifications

Professional & Technical Knowledge

Possesses advanced level general skills, including written and verbal communications skills, computational and computer skills, and mathematical knowledge frequently acquired through completion of a Bachelor’s Degree in Accounting

Licenses and Certifications

Certified Public Accountant (CPA) designation is required

Technical Skills

1. Ability to prepare more complex documents in Microsoft Word, including creating tables, charts, graphs and other elements
2. Ability to use Microsoft Excel to analyze data, including the use of formulas, functions, lookup tables and other standard spreadsheet elements
3. Ability to develop sophisticated presentations in Microsoft PowerPoint, including the use of embedded objects, transitions and other elements
4. Knowledge of the Outlook program at a level to train others
5. Knowledge of the Centricity program at a level to generate reports and obtain information.
6. Knowledge of the Kronos program at a level to train others
7. Ability to administer rights, access data and generate reports in MIP