Senior Administrative Assistant

Compensation: $30.00/hour

Client Industry: Investment Services

Location: Owings Mills, Maryland (Hybrid Onsite and Remote Capability)

Length: 6-Month Initial Contract

The main function of the administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Review and approve invoices, reports, memos, letters, financial statements, and other documents.
• Review and approve corporate documents, records, and reports.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Prepare agendas and make arrangements for committee, board and other meetings.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Expert ability to work independently and manage one’s time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Expert leadership and mentoring skills necessary to provide support and constructive performance feedback.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 7 years experience required.
• Experience working with executives required.
• Heavy Calendar Management.
• Expense Processing.
• Travel Coordination.
• Knowledge of Microsoft Office 365.