Description:

Looking for a dedicated, organizationally-minded individual to complement firm operations and project teams. This position is responsible for general day-to-day administrative duties as well as organizing and coordinating the development of construction documents. It is for someone with a strong desire to advance their skills and knowledge while working collaboratively with a group of highly creative, intelligent, and passionate people. The position requires the ability to manage time effectively as well as prioritize tasks to meet deadlines. Candidate should be able to demonstrate they can work well with a team while multi-tasking and making informed decisions independently. The ideal person has a well-developed understanding of the AE/C industry and can manage construction documents.

Responsibilities:

60% of the role: be the right hand to the firm-wide project team

Learning project manager expectations throughout each phase of the project.

Managing multiple projects from start-up to close-out.

Creating and tracking project submittal/approval information based on plans and specifications.

Assisting in the development and management of design and project documentation.

Effectively communicating project progress to key stakeholders.

Creating and meeting established goals and objectives for the design documentation process.

40% of the role: provide administrative support

Keeping office organized and maintaining a professional presence by:

Maintaining conference room calendars and coordinating interoffice meetings.

Managing all incoming and outgoing mail and package deliveries.

Tracking and managing office, kitchen and restroom supply inventory.

Greet, receive, announce and seat all visitors and guests.

Setting up new hires for success: preparing workstations, acclimating them to firm and providing onboarding assistance.

Anticipating administrative support needs and providing stellar support.

Additional Skills & Qualifications:

Customer Service Orientation.

Maintains a high level of effectiveness even when work responsibilities or environment changes.

Planning & Organizing. Effectively managing tasks and resources in a manner that ensures desired goals are met.

2-3 years of relevant project coordination or administrative support experience.

Comfort with technology; Microsoft Office proficiency, Bluebeam, Newforma a plus (But not required).

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.