Description:

• Provides administrative support for Executive Directors in IT and in other groups and staff as the need arises.
• Compile and processes various standard documents and correspondence.
• Schedules calendar items and meetings, makes travel arrangements, process forms, enters data into required systems, and maintains records.
• Edits and proofreads documents to ensure accuracy.
• Exercises judgement and initiative and works under general guidance to accomplish a wide variety of tasks and projects, some of which are confidential in nature.
• Generates and processes documents and forms, including editing, revising, and printing letters, tables, reports, and other materials.
• Attends and takes minutes for various departmental and interdepartmental meetings.
• Supports onboarding/exit activities for both internal and external staff.
• Proactively manages calendars, schedules and coordinates meetings, appointments, conferences, interviews, etc.
• Resolves routine administrative problems and answers inquiries concerning activities and operations of department/division.
• Performs a range of staff and/or operational support activities, sometimes serving as a liaison with other departments on basic administrative matters.
• Books travel and processes expense reports for department activities.
• Orders, stocks, and distributes office supplies.
• Orders food and other supplies for departmental activities as requested.
• Provides backup support and coverage for other administrative coordinators.

Skills & Qualifications:

• Associates or BA preferred; 5 years administrative experience with 2 years of (business function) industry experience is desirable.
• Ability to work independently, multitask, self-motivated, well organized, detail oriented, able to prioritize, works effectively under pressure, and has excellent written and verbal communication skills.
• Knowledge of MS Office, SharePoint, Concur, Visio

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

Diversity, Equity & Inclusion

At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.