Description

The Bookkeeper can perform various Corporate office functions including the successful follow-up and status of the company’s outstanding receivables, accounts payable, general ledger compiling financial information. This position has a strong focus in Accounts Receivables but will also partner with the Accounting staff, Controller, other Corporate Office positions, Branch Managers, and customers/clients. Ideal candidates will take satisfaction in reconciling and problem-solving, providing exemplary customer service , demonstrating an attention to detail and accuracy of reporting in a fast-paced environment.

Essential Job Functions:

Includes, but is not limited to, the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel to contribute to the team effort by accomplishing related results as needed.

• Establish follow-ups with Accounts Receivable team to effectively reconcile and collect outstanding balances
• Complete customer credit applications for Senior Management review
• Research and file NTO or Bonding Letters
• Assist the Accounting Team with monthly closing process
• Assist Accounts Payable department
• Assist Billing Department
• Prepare lien releases for Senior Management review & sign-off
• Perform ad-hoc projects and requests from Corporate Management
• Assist HR department with onboarding and data entry
• Manage customer payment methods such as checks, credit card, ACH, wires, etc.
• Open and distribute the mail

Requirements

 Desired Qualifications:

• High School Diploma or equivalent
• Associate degree preferred
• Prior experience in Corporate office environment preferred
• Highly proficient in Excel, generally good with technology

Required Skills:

• Change Management – Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results.
• Communication – Written, verbal or non-verbal means of expressing ideas effectively including adjusting language, terminology or the organization of concepts to the characteristics and needs of the audience.
• Dependability – Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative – Volunteers readily; Being proactive; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Integrity/Honesty – Recognizes when being faced with making a decision or exhibiting behavior that may break with commonly held personal or social values; understands the effects of violating these beliefs and codes on an organization, oneself, and others; and chooses an ethical course of action.
• Leadership – Ability to influence others such that they can be guided towards a planned direction; Using appropriate, multiple interpersonal styles to inspire and move others down a path to achieving a goal.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Team Work - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Works effectively with team or group outside the formal lines of authority; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.
• Work Standards - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Strong communication and problem-solving skills
• Ability to develop & maintain positive relations with internal management & external customer
• Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
• Highly organized and extreme attention to detail
• Strong computer and data entry skills and experience with Microsoft Office
• Customer Service Attitude
• Ability to work well both independently and in a team environment
• Occasional lifting up to ten lbs.
• Ability to work in a climate-controlled office environment
• Vision adequate (including corrected vision) to perform essential job functions
• Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
• Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
• Must be able to sit or stand for extended periods of time
• Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone