The American Civil Liberties Union of Utah seeks to hire an organized and efficient Paralegal within its Legal Department.

The ACLU of Utah’s Legal Department litigates in trial and appellate courts at the state and federal levels to protect the civil rights and civil liberties of all individuals in Utah. The Legal Department maintains an active litigation caseload across a variety of issues and engages in other forms of legal advocacy outside of the courtroom.

The Paralegal is a full-time, salaried, non-exempt position reporting to the Legal Director. The Paralegal will be responsible for providing litigation and administrative support to the attorneys in the Legal Department. This includes, but is not limited to, preparing litigation documents for filing, maintaining files and records, client management, and managing the legal calendar.

Commitment to Diversity and Inclusion:

The ACLU of Utah is an equal-opportunity employer. We value a diverse workforce and an inclusive culture. We believe that having a board, staff, and volunteer base with diverse personal and professional backgrounds and lived experience enhances our ability to meet our mission and creates an environment where all members of our community can thrive. We strongly encourage and greatly value applications from women, people of color, immigrants, persons with disabilities, members of the LGBTQ community, those who have been formerly incarcerated, and other underrepresented and historically marginalized groups.

Responsibilities

• Organize and maintain electronic and hard copy legal case files, including legal filings, discovery documents, attorney correspondence, client-related files, and other case- related documents.
• Prepare and update case summaries outlining case status and upcoming
• Actively and accurately maintain a calendar of legal filing deadlines, discovery deadlines, and other case-related events.
• Assist members of the Legal Department to set and meet internal and external task deadlines and log and track time records by effectively using case management
• Lead weekly department meeting to assist in ensuring internal and external deadlines are clearly communicated and met.
• Assist in preparing and filing legal pleadings; schedule depositions; arrange for service of legal documents; prepare and serve discovery documents; prepare internal status reports; prepare deposition summaries.
• Assist legal staff in preparing materials for court hearings, depositions, or client
• Research most current federal and state court rules and procedures; as needed, communicate with court staff to resolve filing and clerical issues.
• Handle general administrative duties including: processing litigation invoices; tracking litigation expenses and case costs; and coordinating the scheduling of litigation events (depositions, mediations, ) with legal staff, clients, co-counsel, opposing counsel, and court reporters.
• Create and manage calendar of quarterly Legal Panel meetings; communicate with legal panel members, record attendance and participation in Panel Meetings; arrange logistics of Legal Panel meetings.
• As needed, serve as liaison with co-counsel, clients, opposing counsel, and court staff including but not limited to responding to calls, drafting emails, and letters and ensure timely receipt or delivery of records and file documents.

Qualifications

Qualified Candidates Will Have:

• Ability to take professional initiative; excellent organizational and time-management skills; multi-tasking ability.
• Exceptional attention to
• Strong research and writing
• Excellent oral and verbal interpersonal communication
• Ability to work independently as well as with a team while maintaining a high-level efficiency and respect towards others in difficult situations.
• Strong computer skills, including Microsoft Office Suite, Excel, and ability to learn new computer platforms.
• Strict adherence to confidentiality duties and
• Associate’s degree or two years of related administrative
• A strong understanding of the concepts of Diversity and Inclusion in a team setting, executed in the ability to respect and value the differences in experience and belief of
• As allowed by office COVID-19 protocols, an ability to come in-person to the office on a regular basis to carry out tasks including printing, filing, mail processing, and so on.

Strong Candidates Will Have:

• Two years or more experience with litigation or legal administrative
• Fluency in Spanish or other relevant foreign languages (written and spoken).
• Familiarity with Utah state or federal court system or other comparative government
• Basic knowledge of Westlaw, PACER, GreenFiling, Adobe Acrobat, and
• Experience working with case management software and
• Experience creating tables of contents, table of authorities, mail merges, organizing data into spreadsheets, and creating pivot tables, etc.

Salary & Benefits:

The salary range for this position is $51,000 to $56,000 depending on experience. Excellent benefits include, paid Vacation & healthcare leave time, paid parental leave for new parents, 13 paid holidays & 2 floating holidays, 401(k) plan with employer matching contribution that vests after one year of employment, medical Insurance that starts on day 1 of employment, life, short-term disability, long-term disability, dental, and vision insurance.

To Apply:

Apply with a resume and cover letter in PDF format. Application review will begin in June and will continue until the position is filled

Founded in 1958, the ACLU of Utah is a not-for-profit, nonpartisan organization that utilizes legal, legislative, and public education approaches to fight for individual rights and fundamental freedoms. Our mission is to defend and promote the fundamental principles and values embodied in the Bill of Rights and the U.S. Constitution, including reproductive freedom, immigrant rights, free speech, racial justice, privacy, religious liberty, LGBTQ rights, and more. For more information, please visit www.acluutah.org

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