This position will be responsible for performing administrative and procurement functions in an accurate and timely manner for the staff of ACES.

Responsibilities

Administrative

• Performs or assists with Administrative duties including, but not limited to:
• Coordinate travel arrangements for staff.
• Coordinate conference room and guest office schedules.
• Coordinate catering and refreshments for internal and external meetings.
• Distribute incoming and inter-office mail as needed.
• Prepare documents and presentations as required.
• Maintain adequate office and kitchen supplies.
• Coordination of events and logistics for Annual Members Conference and other corporate events.
• Maintain calendars for Directors, Vice Presidents and President as requested.
• Resolve Building and maintenance issues.
• Special projects as requested.
• Manage the CEO’s travel, schedule and prepare presentations on his behalf.

Purchasing

• Performs processing of requisitions.
• Enforces the purchasing policy.
• Provides accurate and timely information to vendors.
• Processes vendor agreements.
• Ensures that ACES obtains W-9 forms from appropriate vendors.
• Responsible for vendor selection regarding office furniture, equipment and other acquisitions.
• Attends company-wide meetings and appropriate committee meetings.
• Shows respect for team members.
• Encourages feedback.
• Assists in accomplishing team’s goals and objectives.
• Contributes insights and opinions.
• Understands and uses decision models.
• Understands group process and conflict resolution.
• Demonstrates empathy and responsiveness to internal and external customer needs by being timely, delegating if necessary, and following through on customer satisfaction.
• Ability to travel
• Adheres to and is supportive of all ACES corporate policies and complies with all regulatory requirements including but not limited to NERC, FERC and relevant state regulations as applicable to the position
• Any additional responsibilities assigned by management

Qualifications

• Requires a Bachelor’s Degree and a minimum of 1 year of purchasing experience.
• Effective written and oral communication skills as well as computer related skills.
• Competency in spelling, grammar, punctuation and vocabulary skills.
• Proficient in Microsoft Word, Excel, and Power Point.
• Human relation skills to work with all internal and external customers.
• Excellent time management skills with the ability to prioritize.
• Exhibits a good math aptitude, decision making and reasoning skills.
• Experience in planning, organizing, and prioritizing to accomplish goals.
• A proactive individual with the ability to identify and solve problems in an effective manner.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Work Location: In person