Our School

ACE Preparatory Academy Charter School was unanimously approved by the Indiana Charter School Board and opened on the Northeast side of Indianapolis on August 1, 2016. ACE Prep began with the simple, unyielding belief that every child deserves an equal chance at a top-notch education. Our leadership has designed a free, public school that puts every scholar on the path to college unlike any other in Indiana. ACE Prep begins with the simple, unyielding belief that every student deserves a top-notch education and simultaneously seeks to create one of the best places to work in Indy!

Our Mission

Through rigorous academics, positive character development, and excellence in everything we do, ACE Preparatory Academy Charter School educates all Kindergarten through Grade 6 students for school success and lives of opportunity.

At ACE Prep, we count on every adult to exhibit our BE GREAT core values:

• Act with Bravery – We speak up when we don’t know something or think we’re heading in the wrong direction. Even when the right thing is difficult, we do it.
• Operate with Endurance – We never give up on students and believe all students can succeed.
• Own your Growth – We thrive on reflective feedback with daily observations and individualized coaching.
• It’s Our Responsibility – We believe every adult is responsible for every student’s success.
• Bring your Enthusiasm – We make school cool and create a joyful learning community.
• Make Achievement Real – We hold an unyielding commitment to closing the achievement gap in our community.
• Join the Team – We participate in collaborative curriculum development, grade-level activities, and school-wide functions.

Position Summary

The Operations Manager is responsible for maintaining operational excellence at the school, assisting with the implementation and maintenance of operational systems and a supportive school environment. This role is a key member of the school’s Operations Team and will report to the Principal to allow the school leadership team to focus on instruction and teachers to focus on scholars and families.

Position Responsibilities:

School Operations

· Coordinate and oversee start of the year logistics.

· Ensure facility maintenance by managing custodial personnel and third-party contracts.

· Manager food service operations, serving as the primary contact with meal vendor, ensuring compliance, conducting local audits, and maintaining meal program financial health.

· Management of current scholar devices, repairs, software updates, and monitoring of chrome books.

· Lead the planning and execution of student recruitment related activities, such as open houses, including family events and bus needs for field trips.

· Collaborate with Office Manager and Administration on systems related to enrollment, attendance, and student retention.

· Support the execution of the arrival and dismissal process.

· Manage the school’s instructional supplies and asset inventory.

· Distribution of supplies and materials to staff and classrooms

· Conduct building walkthroughs for maintenance concerns.

· Perform related duties as assigned by the Principal.

School Administration

· Ensure the timely implementation of all items on the school’s annual calendar.

· Assist school leadership with the maintenance of accurate school schedules, student records, and transcripts.

· Monitor board member’s giving based on their pledge commitments.

· Attend board meeting/committee meetings as necessary.

· Monitor and update school’s website with current information.

· Post all required board documents on the website.

· Coordination of social media posts

· Create a system to ensure compliance of certified teachers meet training requirements (CPR, teaching license, etc.)

· Track all donations and angel funds.

· Track scholar deposits/bank records.

· Provide exceptional support/customer service to teachers and leadership.

Budget and Finance

· Receive and confirm data on bi-weekly payroll sheets from third-party provider.

· Provide support to Principal on finance-related topics, including budgets, cash collection, and invoice approval.

· Maintain accurate records of all financial transactions.

· Participate in monthly meetings to review/account for budget variances and monitor usage of school credit card.

· Ensure adherence of school’s fiscal policy and procedures; participate in annual financial audit process by providing documentation as needed to auditors.

Operations Manager Qualifications

· Strong commitment to, belief in, and alignment with the mission and vision of ACE Prep.

· School based experience in education preferred.

· Possession of a bachelor’s degree, with all accompanying verification provided as part of personnel file.

· Minimum three years of work experience

· Excellent project management, organizational skills, and attention to detail

· Ability to multitask and work in a fast-paced environment.

· Experience in strong, clear and respectful communication with both adults and children.

· Develop and maintain productive working relationships with school staff and families.

· Maintain punctual and consistent attendance.

· Work collaboratively with others; work with integrity, discretion and confidentiality.

The Compensation

Within an energetic, focused, and detail-oriented environment, we equip staff with the tools needed to succeed, including a dedicated professional workspace and resources, laptop computer, high-speed internet access, and necessary office supplies. Our salary is competitive, commensurate with experience, and includes benefits.

Commitment to Diversity

ACE Prep is actively seeking to build a diverse and experienced team. As an equal opportunity employer, ACE Prep hires without consideration to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, veteran status, or disability.

Please submit cover letter and resume to the attention of: Kerriesha Adams, Chief Operations Officer: kadams@aceprepacademy.org

For more information visit our website: www.aceprepacademy.org

Job Type: Full-time

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• school based: 2 years (Required)

Work Location: In person