Description

The Accounts Payable Specialist is responsible for the financial, administrative, and clerical support of a company. This position is responsible for making payments to suppliers and other creditors, paying vendor invoices and bills, and recording the company’s expenses. 

A successful AP Specialist should be able to apply basic accounting principles and be able to process work that is analytical, evaluative, and advisory in nature and that requires an understanding of both accounting theory and practice, e.g Debits, Credits, Expenses, Prepayments etc. This position requires someone who is detail oriented, can process a high volume of data accurately and effectively communicate with others as the AP Specialist will frequently communicate with vendors, employees and various other service providers on invoice and payment issues.

Accounts Payable Roles & Responsibilities

• Post business transactions, process invoices, credit card activity, verify financial data for use in maintaining accounts payable records
• Provide other clerical support necessary to pay the obligations of the organization
• Maintain meticulous records of outstanding payables
• Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes
• Protect businesses against unintentional overpayment

Day-to-Day Duties

• Clarify any questionable invoice items, prices, or receiving signatures
• Assemble and review invoices to be completed for payment
• Maintain copies of vouchers, invoices or correspondence necessary for files
• Type periodic reports and other records
• Obtain proper information and/or data regarding invoice payments
• Check vendor files for any previous payments and assign voucher numbers
• Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
• Reconcile credit card statements
• Input daily bookkeeping and record keeping
• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

Requirements

Accounts Payable Essential Skills

• Analytical skills
• Detail oriented and organized
• Computation skills
• Leadership abilities
• Written and oral communication skills
• Problem solving skills

Education Requirements

• 1-2 years of experience in the field or in a related field
• Some accounting course work preferred