Job Description

Job Title: Administrative Secretary II-Human Resources

Contract Length: 260 days

Starting Salary Range: $32,557 - $50,723

FLSA Status: Non-exempt

Job Summary

Position performs a variety of functions to include, but not limited to data entry, setting up interviews, responding to inquiries, answering telephones, greeting visitors, scanning personnel paperwork, maintaining personnel records, providing front desk coverage, conducting fingerprinting of new employees, submitting information for background checks and reporting unsatisfactory results to the HR, and issuing ID badges. Financial functions include data entry, research into past financial documents, printing or copying financial documents for Finance or other departments, submitting inquiries to the Virginia Depart of Education and vendors, calculating expense totals and preparing simple financial reports.

Essential Duties

• Provides answers to routine inquiries and general human resources questions.
• Processes employment applications and new employee paperwork.
• Schedules interviews and other appointments and assists with preparing interview materials.
• Conducts new employee fingerprinting, background checks, obtains pictures for employee ID badges and notifies Director of Human Resources when background checks are unsatisfactory.
• Creates and runs reports as needed regarding new hires, transfers, substitutes and other personnel actions.
• Assists with state and federal reports.
• Maintains the Human Resources database, Power School and TalentEd (application management system).
• Prepares and scans personnel files, applications and interview notes to the HR Drive.
• Provides support to the Human Resource Director with licensure applications.
• Serves as backup for front desk coverage.
• Screens visitors and telephone calls.
• Prepares personnel list and accompanying documents for School Board meetings as requested.
• Makes photocopies and uses other office equipment (copier, fax, and printer) as necessary.
• Orders and maintains supplies for the Human Resources department as requested.
• Sorts and distributes incoming mail for the department.
• Distributes contracts, letters, and interoffice mail as needed.
• Distributes and maintains FMLA/Extended leave records.
• Maintains a high level of confidentiality.

Other Duties

• Maintains nondiscriminatory practices in all activities.
• Performs other duties as assigned.

Job Specifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities, who are otherwise qualified, to perform the essential functions.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

Must possess a high school diploma or equivalency. Some college coursework preferred. Must possess knowledge of standard office practices, procedures and clerical techniques. Must possess a demonstrated record of success in dealing with the public in a front office position. Must possess excellent communication skills and the ability to speak clearly to communicate with visitors, applicants, administrators and employees. Must be proficient in Microsoft Office, Excel, Access and PowerPoint. Must possess knowledge of, or the ability to accurately and quickly learn to operate multi-line telephone console, computer and office equipment.

Working Conditions & Physical Requirements

Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal classroom levels, outdoors and on the telephone; speak in audible tones so that others may understand clearly in normal classrooms, outdoors, and on the telephone; physical agility to lift up to 25 pounds; and to bend, stoop, sit on the floor, climb stairs, walk and reach overhead.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are normally performed in an office and may be occasionally performed in the school setting. The noise level in the work environment is usually moderate.

Clearance

Criminal Justice Background check, Fingerprinting, TB Assessment

Supervision Exercised: None

Supervision Received: Director of Human Resources

This job description in no way states or implies that these are the only duties to be performed by this employee. The applicant will be required to follow any other instructions and to perform any other related duties as assigned by the Principal or appropriate administrator. Accomack County Public Schools reserves the right to update, revise, or change this job description and related duties at any time.

The Accomack County School System does not discriminate on the basis of age, sex, handicap, race, religion, color, or national origin in its employment practices.

"We are an equal opportunity employer."