Summary of Position:

Responsible to provide file management and maintenance of ASHA's file room and records. Must organize paperwork accordingly to an efficient filing system and digitalize important documents. Position is expected to protect and update files as well as make them accessible to staff ensuring records remain confidential. Other clerical duties may be assigned, upon request by supervisor.

DUTIES AND RESPONSIBILITIES:

• Properly place incoming paperwork into the appropriate files.

• Accurately follow filing system instructions on how all records are to be sorted according to content, dates, significance, etc.

• Create or update records with new files and information for program participants and/or land files.

• Track incoming and outgoing records as they are received and checked out by staff with proper paper logs for documentation.

• Perform quality inspections of each file and record on a routine basis.

• Always maintain confidentiality on any sensitive information received.

• Arrange for periodic shredding of disposable records, as requested.

• Properly store and organize archived permanent records ensuring they are safeguarded and accessible to authorized personnel.

• Relief to receptionist duties, as needed.

• Assist supervisor with other special projects or tasks, upon request.

DESIRABLE KNOWLEDGE, SKILLS, AND ABILITIES:

• Computer experience necessary

• Customer service- social skills

• Manage electronic records and data entry

• Microsoft office (excel, word, outlook)

• Attendance and punctuality

• Completes tasks on time

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• Keeps commitments

• Writes clearly and informatively

• Follows instruction

• Abides by policy and procedures

• Ability to work unsupervised

• Approaches others in a tactful manner

• Reacts well under pressure

• Uses time efficiently

• Volunteers readily, seeks increased responsibility

• Ability to follow rules of confidentiality

MINIMUM EXPERIENCE AND TRAINING: '-'

• Minimum high school diploma or general education degree (GED)

• Two (2) years related experience and training or equivalent combination of education and experience

• General knowledge of HUD and Indian Housing Programs

• Valid Oklahoma Driver's license and insurable

• Above average typing skills

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Application Question(s):

• Are you a member of a federally recognized tribe?

Education:

• High school or equivalent (Preferred)

Experience:

• Office/Filing Clerk: 2 years (Preferred)

Work Location: In person