Position Overview: We are seeking a proactive and detail-oriented individual to join our team and assist in project management and estimating tasks. This position offers a unique opportunity to gain hands-on experience in various aspects of project coordination, contract management, and administrative duties within the construction industry. The ideal candidate will be enthusiastic about learning and contributing to our team's success while developing essential skills for a future career in project management and estimating.

Responsibilities and Duties:

• Provide support in clerical duties such as answering phones, filing, copying, and scanning documents.
• Complete warranty paperwork and maintain accurate records of all project-related information.
• Represent the service department and assist in service calls when needed.
• Assist in managing schedules for contract teams and coordinating with subcontractors.
• Correspond with vendors and assist in resolving issues as they arise.
• Monitor and track project progress, scheduling needs, and resolve day-to-day problems promptly.
• Assist in putting together operation and maintenance manuals (O&M’s) for completed projects.
• Aid in contract tracking and process management, including preparing subcontracts for commercial projects and ensuring compliance with legal and regulatory requirements.
• Coordinate with field teams by preparing Jobsite Plans, Specs, Binders, and scheduling pre-project walkthroughs.
• Assist in establishing a new employee onboarding process for safety and maintain medical information lists for injuries and hospitals.
• Check and update the Purchase Order Book based on current purchase orders weekly.
• Prepare project binders for Commercial projects.
• Track upcoming agendas for meetings and provide meeting minutes to the Project Managers for the Commercial Projects.

Qualifications:

• Currently enrolled in a relevant undergraduate or graduate program (Construction Management, Civil Engineering, Business Administration, etc.).
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work effectively in a team environment and adapt to changing priorities.
• Prior experience or coursework related to construction project management or estimating is a plus but not required.

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• Under 1 year

Schedule:

• 8 hour shift

Ability to Relocate:

• Duluth, MN 55811: Relocate before starting work (Required)

Work Location: In person