As a Secretary you will assume the duty of clerical and administrative support in order to optimize workflow procedures in the office. You will assist colleagues and executives by supporting them with planning and distributing information. You will be the point of reference for all queries, requests or issues and will be an integral part of the company’s workforce.

Responsibilities

• Answer phone calls and redirect them when necessary
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments
• Prepare and disseminate correspondence, memos and forms
• File and update contact information of employees, customers, suppliers and external partners
• Develop and maintain a filing system
• Check frequently the levels of office supplies and place appropriate orders
• Document expenses
• Undertake receptionist duties

Skills

• Proven work experience as a secretary or administrative assistant
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office & QuickBooks MUST

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Benefits:

• Health insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Office: 4 years (Required)
• Customer Service: 5 years (Required)
• Office Administration: 8 years (Required)

Language:

• English, Spanish, MUST BE BILINGUAL (Required)

Work Location: In person