POSITION: Data Entry Clerk (Clerk 3)

CLASSIFICATION: Unit I.D. 1601, Union Local 249

LOCATION: Allegheny County Court of Common Pleas, Family Division, Adult Section Manor Building 564 Forbes Avenue, 5th floor, Pittsburgh, PA 15219

STATUS: Full-Time, Benefits Eligible

SALARY: $37,729.01 annual

SUMMARY:

Responsible for docketing new complaints/petitions and court orders for Family Division, Adult Section on various computer systems. Must exercise initiative, independent judgment and strict confidentiality in performing job duties.

QUALIFICATION REQUIREMENTS:

• High school diploma (minimum).
• Basic clerical skills and/or experience with office practices and procedures (minimum one-year related clerical and data entry experience preferred).
• Typing or data entry skills.
• Good communication and organizational skills.
• Ability to work independently with attention to detail and high degree of accuracy.
• Ability to read and distinguish numbers with accuracy.
• Must be able to sit, reach, bend, stoop and stand, perform repetitive motions with wrists, hand and fingers, perform daily computer input involving data entry over long periods.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Enter docket information on the PACSES computer system for pleadings and orders filed and entered on support cases; accurately update computer screens with docket codes and text.
• Enter new complaints/petitions on Department of Court Records (DCR) system
• Create new cases on the computer system including both parties’ full names, addresses, social security numbers and birth dates; search system to ensure that a prior identification number for each does not exist; and enter appropriate docket entry.
• Review pleadings and orders for correct case numbers and litigant names, if error is found refer to supervisor or lead clerk.
• Sort pleadings/orders after completion of data entry in year order, then in numerical order and place in the proper bins for the file clerks.
• Answer and respond to telephone inquiries regarding filing procedures and related costs, case numbers, suffix numbers, certified copies and general filing procedures

OTHER DUTIES & RESPONSIBILITIES:

• Perform receptionist and front counter duties on rotating basis as required, including the following responsibilities:
• Respond in a courteous and helpful manner to attorneys and clients entering the office and refer difficult questions or situations to the supervisor
• Accept and time stamp all secondary pleadings and time stamp the client’s copy upon request
• Retrieve files requested and return to appropriate filing area; locate case numbers, run docket printouts as requested and perform other general front desk duties.
• Perform other general clerical duties as required or assigned.
• Perform back up duties within the unit or department as needed.
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

BENEFITS:

Standard health and fringe benefits plans available. This includes health; dental; life, accident, and disability insurance plans; sick leave and vacation benefits.

HOW TO APPLY:

Applications are submitted online until the posting is closed, February 16, 2024. After reviewing this job announcement, please go to www.alleghenycourts.us to apply online. Please include a cover letter, and resume, which may be uploaded or sent to the address below. If you have additional documents that can’t be uploaded, please mail or fax them. The Family Division values a diverse and culturally competent workplace.

5thJudicial District Court of Pennsylvania. Family Division, Adult Section, Human Resources Office 440 Ross Street, 5thFloor Administration, Pittsburgh, Pa 15219 Fax 412-350-0088

Job Type: Full-time

Pay: From $37,729.01 per year

Benefits:

• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person