JOB
Job Number: 2024-21Classification: Administrative SpecialistCloses: Sunday, April 28, 2024 at 11:59 p.m.Community Development Division- EngineeringSEIU representedNon-exempt, *Full BenefitsGrades: B21- B22 (Administrative Specialist I-II)Grade B21: $20.74- $29.04/ hourGrade B22: $23.13- $32.38/ hourPay dependent on qualifications and in accordance with Oregon's Pay Equity Act.*Benefit enrolled employees and dependents have access to a FREE, on-site health and wellness center.**Position includes generous medical package to include $1,200 health reimbursement account, sick leave, vacation, holidays, gym membership, and participation in Oregon Public Employee’s Retirement (PERS).Position Overview: The City of Springfield is looking for a detail-oriented Administrative Specialist to join our Engineering Team. This position assists the Contract Analyst with performing duties within the Engineering Division’s Contracts Program by tracking privately and publicly engineered construction projects. This position reports to the Capital Engineering Program Manager and takes direction from the Contract Analyst.Though helpful to have, previous engineering experience is not required. The Engineering Division is committed to training an administrative professional who can grow and contribute to the team.Summary of Essential Duties: • Provides direct administrative and secretarial support to the Engineering Team• Provides customer and vendor assistance in person and through written correspondence• Tracks progress of payments and assists with contract administration• Monitors submittals• Prepares and reviews various documents• Maintains various reports, records, and summaries• Recordkeeping duties• Performs related duties as assignedFor the complete Administrative Specialist job description and classification description, please see the City’s classification page: https://springfield-or.gov/wp-content/uploads/2021/07/Admin-Specialist-I-II-v4.pdfTraining & Experience: The City will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. Such a way to meet minimum qualifications could include: • Associate degree or two-year technical certification in the field of business administration, or a closely related field, and;• 1-2 years of experience in administrative support (Administrative Specialist I)• 3-5 years of experience in advanced administrative support and specialized customer service including maintaining contracts and records (Administrative Specialist II)Preferences may be given for knowledge and experience: • Previous experience providing administrative support to an engineering office• Contract bidding, submittal processing• Public sector experienceSelection and Interview Process: Top candidates will be invited to interview. As a part of our selection process, it will be necessary for candidates to provide the names and email addresses of up to five professional references (including two managers) that can provide information on work performance. To avoid any delay in the process, we ask candidates to start gathering reference information now (name, email address, contact info and time period you worked together). Additional information regarding reference checking will be emailed to candidates at a later date through the SkillSurvey Pre-Hire 360 system.The selection process will include: reference checks and criminal background check.All testing and selection processes will be done in accordance with the Oregon Veteran’s Preference in Public Employment Law.Please do not indicate ‘See Resume’ in the ‘Work Experience’ part of the application. The information you provide in the application ‘Work Experience’ and ‘Job Duties’ will be used to determine if you will proceed to the next phase in the selection process. Information related to education and experience must be verifiable on your application to be given credit. NOTE: This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract.The City of Springfield is an Equal Opportunity Employer.